GENERAL PURPOSE: Under general guidance, this position provides oversight and coordination of project-to-operations transition for all facilities capital expansion of commuter rail, light rail and bus transit. The role will enhance construction project quality, reliability and operability through partnership with construction management staff, contractors and Agency stakeholders. Directs, manages, supervises, and coordinates transition activities for successful facility operation of the maintenance unit/functions within the Facilities Division. Partners with staff and vendors to plan management and coordination of equipment commissioning, testing and preventive systems maintenance during pre-startup and transfer for mechanical, electrical, life/safety and other systems. Develops facilities transition plan to ensure efficient operation during startup and revenue service. Writes various reports and documents needed to manage or coordinate the required scope of transition maintenance activities with other Divisions, programs, Departments/Offices and outside agencies.
ESSENTIAL FUNCTIONS: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Serves as liaison to construction teams and Rail Activation Manager in support of operational startup and transitioning warranty actions of new facilities. • Provides Facilities oversight and coordination for commissioning of equipment, including review and approval of commissioning procedures and documents, witness testing and approval. • Provides input and oversight of interim maintenance of facility equipment from substantial completion to revenue service. • Participates in substantial completion inspections, monitor and prioritize all outstanding construction deliverables to closure. • Identifies and propose solutions to incomplete work not covered by initial contracts. • Partners with project construction teams to identify and track O&M, training, redline drawing submittal and other construction closeout requirements early in the project. • Participates in the end of contract evaluations for future improved quality and operability deliverables. • Plans, directs, coordinates, and reviews the work of assigned staff and vendors, assigns work activities and coordinates schedules, projects, and programs. • Plans, directs, coordinates, and reviews work plans for assigned facilities maintenance staff; schedules facilities personnel or contractors to complete work according to maintenance and repair needs; ensures that necessary resources are in place for completing maintenance functions; ensures that projects, services, and operations of the unit are completed within the scope, schedule, and budget and that all objectives are successfully met. • Assembles and informs facility maintenance plans and best practices. • Actively supports inter-local agreements (IGA's), including meetings with staff and IGA partners to inform facilities startup budgets and maintenance plans. • Supports warranty tracking and asset inventory scheduling in the enterprise asset management system. • Prepares, plans and tracks budgets; tracks, prioritizes and seeks accountability for completion of working unit progress (Facilities Action List); compiles and continuously improve work unit objectives, guidelines, procedures including maintenance plan, adverse weather response, after hours protocol, safety, training, and quality assurance. • Troubleshoots and assesses problems and collaborates with vendors, consultants, partner agencies and cross-functional teams to implement design or corrective solutions. • Reviews policies and procedures relative to feasibility of implementing solutions in a transit environment. • Acts proactively to anticipate and avoid operational and maintainability challenges. • Participates in Agency audits, Environmental Sustainability Management System initiatives, and Safety and Security programs. • Manages and participates in the development and implementation of objectives, policies, priorities, budgets and forecasts for assigned functional area within the Division. • Provides support to Deputy Director, Facilities, and others on matters as directed; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate. • Ensures processes, policies and practices are interpreted and applied consistently and effectively. • Ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's Degree in facility management, construction management, engineering, business administration, or closely related field and six years of experience in managing and directing facilities operations for medium to large organization that includes managing and analyzing complex maintenance programs, commissioning complex mechanical and fire/life safety systems, project management, policy, and procedure development with three years of staff supervisory, budgetary, and management responsibility, preferably in a transit/transportation related environment with multiple facility/office locations with a represented work force; OR an equivalent combination of education and experience.
Required Licenses or Certifications: Possession of a valid Washington State Driver's License.
Required Knowledge of: • Operational characteristics, services, technical practices, and activities of maintenance unit within the Facilities Division. • Transit industry practices and the transit customer experience. • Industry quality assurance and quality control practices. • Construction contract management, performance measures and project contracting methods. • Building construction principles and practices including familiarity with building, plumbing, electrical, and mechanical trades. • Occupational hazards and standard safety practices. • Pertinent federal, state, and local laws, codes, and regulations. • Policy and procedure development. • Project management techniques and principles. • Principles of facility system reliability and metrics. • Principles of financial management such as budget development and monitoring, cost/benefit analysis and Total Cost of Ownership. • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. • Principles of business letter writing and basic report preparation. • Current office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. • Principles and practices of Enterprise Asset Management Systems or Maintenance Management System Databases; warranty databases; effective quality control system.
Required Skill in: • Strong verbal and written presentation. • Establishing and maintaining effective working relationships with other agency staff, management, vendors, outside agencies, community groups and the general public. • Effective conflict resolution and negotiation. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. • Identifying and responding to sensitive community and organizational issues, concerns, and needs. • Interpreting and applying applicable federal, state, and local policies, laws, and regulations. • Critical and strategic problem solving. • Preparing and analyzing complex data and comprehensive reports. • Researching, analyzing, and evaluating new service delivery methods and techniques. • Applying project management and program development techniques and principles. • Developing and monitoring departmental and program/project operating budgets, costs, and schedules. • Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. • Performing detailed facility inspections for mechanical, electrical, fire/life and complex interface control systems.
PHYSICAL DEMANDS/WORK ENVIRONMENT: • Work is performed in a standard office environment, active construction sites, railroad guideways, tunnels and active railroad facilities. • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, infectious disease, and extreme noise when conducting site visits and working in the field. • Work requires 24/7 availability.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
We are an Equal Opportunity Employer and value workplace diversity. We seek to create an environment and culture that embraces the differences of our employees. You will find an exceptionally diverse group of people at Sound Transit with regard to culture, beliefs, communication styles, and life and work experiences.
All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any another legally protected status.