Reporting to the Shop Supervisor, the Assistant Shop Supervisor assists in the direction and coordination of the activities and functions of the assigned shop's Building Engineers within the noted areas in the supervision of the day to day operations including but not limited to heating, ventilating, air conditioning (HVAC), plumbing and piping, fire protection, and general building maintenance, trouble shooting, building automation systems and building maintenance systems. These activities include scheduling and planning work, assuring quality of work, managing operational budgets, using appropriate information technology and business applications, along with effectively communicating with customers as well as Facilities Services' staff. Working directly with the Shop Supervisors, vendors, contractors, and Material Control Coordinators to plan and prioritize work schedules. Reviews completed work orders for accuracy of labor hours, material's cost, and track recurring equipment failures. Ensure materials availability and accuracy on work orders. Create optimum utilization of employees, equipment and material ensuring a reliable safe working environment; effectively communicating with clients as well as Facilities Services' staff. Essential Functions: 1. Serve as shop-level expert in specific technical field. Supervise, maintain and operate HVAC and other building systems for research laboratories, office space, and classroom space in multiple buildings of various ages and complexities. 20%2. Manage multi-shift unionized staff and outside contractors. Prioritize and schedule work assignments (daily management and long-range planning), inspect work for quality and completion, and coordinate emergency and urgent work. Review and approve time paid and requested time off for direct reports. Assist in conducting performance appraisals, and initiation of corrective actions as required. 20%3. Conducting regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs. Prepares written reports summarizing findings, and advises other building users as appropriate, of his findings, and recommendations for dealing with problems noticed in inspections. 20%4. Coordinating and cooperating with other Shops, Facilities Managers, or Project Management on multi-shop work or reviewing major renovation projects. Work with architects, contractors, and building users, when building renovations or major systems repairs occur to ensure that this work is done in accordance with University standards and in a safe and efficient manner. 10%5. Effectively develop, use and support standard operating procedures and support a preventive maintenance program. 10%6. Use computerized maintenance management system and supporting business applications. Assist in the monitoring of the shops' operating budgets, alterations & repair budgets, and capital budget when applicable. 10%7. Respond to emergency calls at any hour of the day and may work long or irregular periods when needed. 10%
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