The Access Services department at Stanford Libraries (SL) is a fast-paced environment that values high quality, just-in-time customer service to meet the academic and research needs of students, faculty, staff, affiliated scholars and visitors of Stanford University. We are seeking a Manager for our off-campus library storage facility in Livermore, CA.
Work schedule: Monday to Friday 6am-3pm
JOB PURPOSE: Stanford Auxiliary Library 3 (SAL3) is located 50 miles from campus in Livermore, CA. SAL3 is a high-density, high-efficiency, preservation storage facility for library and archival materials such as books, manuscript boxes, record storage boxes for Special Collections, boxed newspapers, records, film and other media. The materials are stored on 30-foot-high racks and staff on forklifts shelve and retrieve materials. Operations center around on-going accessioning of new material, optimal storage, delivery of requested (paged) items to campus Libraries, and re-filing returned items. Once a day, Monday through Friday, a secure SAL3 truck delivers and picks up shipments from multiple campus branch libraries on a tight schedule. SAL3 inventory is controlled by item barcodes; materials are scanned when received or processed for campus use. Currently, SAL3 houses over 3.5 million items. In the next few years SAL3 will reach storage capacity and expansion planning is being considered. The SAL3 Manager is responsible for overall management and coordination of the administrative and operations-related functions of the facility and service program. The role entails managing staff at least 50% of the time to achieve goals and is responsible for overall success. This role also oversees operation and delivery logistics with highest standards for safe work practices, inventory accuracy, and material care. The Manager helps to bridge University and Library facilities teams who ultimately have responsibility for the facility, though being remote from campus we rely on the Manager to help monitor and coordinate on-site facilities activities (vendor visits and some system monitoring) and report back. The Manager is also among the initial contacts for the various alarm situations and for emergency response. This role establishes and maintains effective relationships with campus partners from Livermore. Strong communication skills, documentation and use of web conferencing tools help to achieve this. (Training programs and events bring campus partners to SAL3 on a limited basis and the Managers' visits to campus are infrequent.)
CORE DUTIES*: Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints. o The SAL3 team includes: 1 driver, 4 storage facility workers (2 are also backup drivers) and 1 lead storage facility worker, and one facilities specialist who serves as an on-site back up supervisor in the Managers absence. This Manager role also delegates to and coordinates administrative assistant work to the on-site Document Delivery and Administrative Assistant and assures overall effective teamwork for the facility. May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs. Evaluate business plans and processes for operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit or program. Influence leadership on specific recommendations for current operations and future development. Analyze needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Interpret, implement and ensure compliance with university administrative policies and procedures. Recommend new internal policies, guidelines and procedures. Manage the finances for area(s) of responsibility which includes developing, monitoring, analyzing, forecasting and reporting on the annual budget. Represent the department or program's business operations and administrative affairs within the organization/school and/or outside constituencies.
* - Other duties may also be assigned
Education & Experience: Bachelors degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills and Abilities: Demonstrated supervisory skills including conflict resolution. Excellent planning and organizational skills. Excellent oral and written communication skills. Demonstrated financial management knowledge. Effective interpersonal skills. Solid analytical and problem solving skills. Strong expertise in business and management computer applications and databases. Proficiency in industry standards and/or regulatory requirements. Subject matter expertise for area(s) of responsibility
Other Relevant Knowledge, Skills and Abilities May Include: Demonstrated skills to interpret and enforce Bargaining Unit contract. Working knowledge of a wide range of building systems including: electrical; fire alarm and fire suppression; building security and surveillance; HVAC and climate control; telecom and data communications. Expertise in the LAS software for inventory control and library preservation principles that infuse warehouse operations.
PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds; Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: Occasionally work evenings and weekends.
WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.