The Office & Facilities Manager manages the day-to-day operations of the Margaret A. Cargill Philanthropies campus, The Preserve, in a manner consistent with our mission and values.
As the campus is designed to be environmentally friendly, the Manager oversees the building and landscape to ensure effective resource management and compliance, while collecting data regarding energy efficiency and environmental sustainability and sharing internally and externally as appropriate. This position oversees a complete preventative maintenance program for all components of the Preserve and ensures effective facility operations, space utilization, security and life safety programs, emergency preparedness and services, environmental compliance, and energy management. In partnership with Leadership, the Manager develops short- and long-range facility utilization plans and facility budgets. This position builds long-term partnerships with vendors and manages multiple and varied vendor contracts. Directing and occasionally performing tasks related to HVAC, electrical, plumbing, and custodial, the Manager leads projects for capital construction and building improvements.
The Manager thinks proactively about the needs of the organization from a facilities perspective and provides creative solutions to identified needs, maximizing workplace efficiencies, cost effective solutions, and energy conscious/environmentally responsible improvements. Developing and implementing programs to maximize the utilization of facility assets, the Manager is responsible for the installation and ongoing maintenance of all art and signage, as well as office services including reception, travel services, workroom and office supplies, and kitchen and pantry supplies. In partnership with Human Resources, the Manager plans and executes building space use, allocation, and layout and manages ergonomics of workstations to provide a healthy, comfortable and productive workplace for all employees. The Manager contributes to effective internal communication regarding the Preserve’s physical spaces and its relation to mission, culture, values and sustainable practices.
The Manager leads the Office & Facilities team of 2 employees and 2 workers with developmental disabilities in partnership with a local non-profit organization. The team sets high standards for working well together in an effective and customer-service oriented manner to support the work of the Philanthropies. In addition, this position manages the multiple vendors responsible for the maintenance of facility elements (e.g., mechanical, lighting, security, HVAC, landscaping).
This position reports to the Director, HR & Administration and is a member of the Human Resources & Administration Team, which includes employees from Human Resources, Information Technology, Project Implementation and Office & Facilities.
ABOUT OUR HOME
Margaret A. Cargill Philanthropies is deeply committed to sustainability in its grantmaking, and this extends to the way we inhabit and manage our physical space. In spring 2016, we completed a major building expansion. By focusing on sustainable design practices, we were able to triple our building’s size, while reducing its environmental impact.
The original building renovation earned LEED Gold certification. For the expansion, we are proud to pursue LEED Platinum certification from the U.S. Green Building Council. Efforts in this area include:
Reused or recycled more than 95% of the materials from our original site, and construction focused on sustainable, recycled, and regionally-sourced products.
A remarkable geothermal system heats and cools our space. And an innovative greywater drip irrigation system and network of rainwater storage tanks water our gardens, including a green roof.
With a protected wetland adjoining our property, and a regional park nearby, we designed our landscaping with water quality in mind. An extensive rain garden, native plantings, and permeable pavers will help ensure effective water management in these sensitive natural areas.
Bachelor’s degree in facilities planning, management, engineering, or related field
10+ years office and facilities management and building operations experience including progressively increasing responsibility for strategic management and staff supervision
Strong commitment to the Foundation’s mission, culture, and values with the ability to demonstrate that commitment in decisions and daily interactions
Affiliation with International Facilities Management Association or Building Owners and Managers Institute
Broad understanding of facilities management practices and related laws and regulations
Knowledge of sustainable design practices and buildings
Demonstrated knowledge of design criteria and overall expectations for building and space design and appearance; ability to read and interpret floor plans
Knowledge of physical plant and electrical systems
Knowledge of building maintenance, construction, and computer-operated building systems
Experience managing fire and life safety protocols
Knowledge of landscape design, maintenance, and management
Experience managing vendor partners and negotiating contract agreements
Experience with budget planning and management, asset management
Excellent written and verbal communication skills, with the ability to communicate effectively with people individually and in group settings, ability to communicate with technical and non-technical colleagues, and ability to provide clear instructions and documentation
Strong collaboration and interpersonal skills to build relationships and interact with all in a professional, helpful, courteous, culturally sensitive, and diplomatic manner.
Ability to solicit input and evaluate organizational needs, diagnose and resolve problems and positively influence change
Strong project management skills and detail orientation
Proficiency with MS Office applications required; SharePoint, CRM, Concur preferred.
Prefer knowledge of art collection maintenance and management
Prefer experience in the non-profit sector or familiarity with philanthropy
The Margaret A. Cargill Philanthropies (MACP) is based in Eden Prairie, MN, the Philanthropies were established through the generosity of Margaret A. Cargill, a granddaughter of the co-founder of Cargill, Inc. MACP encompasses two grantmaking entities, Margaret A. Cargill Foundation and Anne Ray Foundation, whose collective assets place it among the 10 largest philanthropies in the United States. ...The organization’s grantmaking supports work in seven domains: Environment, Disaster Relief & Recovery, Arts & Cultures, Quality of Life, Animal Welfare, Teachers, and Legacy & Opportunity.