CCE of Saratoga County is seeking a 35 hours per week qualified and experienced Facilities Coordinator.
Under the general supervision of the 4-H/FCS Issue Leader, the Facilities Coordinator has the primary responsibility for cleaning and maintaining the Saratoga County CCE/4-H Training Center and assisting at the CCE offices to ensure the safety of staff, volunteers, participants, and the public. The position also assists in Association Training Center management under the guidance of the Supervisor. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, bathrooms, meeting rooms, storage areas and entrances.
The Facilities Coordinator is also responsible for preparation of facility for meetings, rentals, & events; mowing; snow removal from walkways and entrances; repairs; minor carpentry and construction projects; maintenance of equipment; set up/breakdown; and coordinating facility needs with the 4-H/FCS Issue Leader, Executive Director and/or designated staff/volunteers.
The Facilities Coordinator directly maintains the Association grounds (lawn mowing, clearing brush, etc.). The position also assist with vehicle oversight, and report to supervisor when maintenance is required. Responsible for managing and coordinating OSHA/NYS PESH safety regulations under the guidance of the Supervisor and the Association Executive Director.
Please include a cover letter, resume and three references(at least one who is a current or former supervisor or teacher).
Once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by September 22, 2017. Position closing dates may change based on Association needs.
High School diploma/GED plus one-year transferrable program/functional experience. Associate's degree plus experience relevant to the role of the position may substitute for a High School Diploma/GED plus one-year transferrable functional experience.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.
Ability to operate a riding and other type lawn mowers, snow blower, and related equipment.
Ability to meet regular travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate. Ability to arrive to work ahead of regular building opening hours to clear snow and ice from sidewalks and building entrances as needed.
Ability to meet acceptable background check requirements.
Ability to perform the following functions with or without reasonable accommodation: frequently work in outdoor weather conditions including extreme heat, precipitation and cold; frequently lift, move or transport facility materials, office and landscaping waste; and constantly perform cleaning and maintenance tasks by frequently positioning self (for example, pulling, bending, reaching, touching, kneeling, using hands to feel/reach, climbing stairs and ladders). While performing the duties of this job, the employee is regularly exposed to work near moving and/ vibrating mechanical parts. The noise level in the work environment is typically moderate and occasionally very loud, especially when using equipment like lawnmowers, leaf blowers, snow blowers, etc.
Ability to read English and interpret documents such instructions, safety and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with external customers and employees.
Ability to identify and address safety concerns in the work place.
Reliability and competence with building mechanicals and plumbing operations.
Ability to work cooperatively with commercial maintenance and repair services on occasion.
Basic computer skills.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
Ability to work effectively with the public and co-workers.
Ability to communicate with supervisor and staff as pertains to the duties of the job.
Position Responsibilities & Essential Functions
Direction - 0%
Management - 10%
May assist with guiding the delegated and assigned facility management of the Association.
Assist with managing written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment. Serves as a liaison between outside vendors and the 4-H/FCs Issue Leader and the Association Executive Director.
Assist with guiding and managing building and equipment maintenance schedules.
Assist with aligning resources to identity contractors and outside vendors for identified needs.
Assist with managing MSDS records.
Coordination/Operation - 85%
Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
Collaborate with the Supervisor to keep an inventory of all supplies and equipment.
Comply with established health and safety regulations and guidelines including OSHA/PESH regulations.
Safely operate all vehicles and other job related equipment.
Maintain MSDS records. Follow instructions regarding the use of chemicals and supplies.
Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
In collaboration with supervisor, maintain all equipment operating manuals and maintenance records.
Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
Collaborate with supervisor to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
Grounds and Building Maintenance:
4-H Training Center: Clean and maintain all public areas, restrooms, meeting rooms, etc.; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc.
Set up and tear down meeting facilities. Ensuring rooms are positioned as requested, clean and ready for mixed use.
Floors – cleans, sweep, mop floors on a weekly basis.
Provide minor/general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required. Alert 4-H/FCS Issue Leader and Executive Director of any major problems or repairs needed.
Remove snow and ice from sidewalks and entrances as needed. Arrives to work ahead of building opening to ensure the same.
Maintains Association 4-H Training Center barns and sheds.
Maintaining lawn and landscaping as needed
Collaborate with Supervisor and staff to ensure the buildings and grounds are prepared for educational programming.
Assist with arranging for / performing deliveries and errands.
Maintains small appliances, gardening equipment, snowplow, mowers etc.
Consult with 4-H/FCS Issue Leader for information regarding buildings and grounds use.
Make arrangements for buildings to be opened and closed as per rental/storage needs and schedule.
Serve as the contact for buildings and grounds issues and emergencies outside typical office hours.
Check facilities after use by renters and report damage to 4-H/FCS Issue Leader.
Set up chairs, tables or any other equipment as specified.
Assist with maintaining safe and reliable Extension vehicles by scheduling routine maintenance and inspections as required including oil change, antifreeze, etc.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Saratoga County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is position is 35 hours per week. Minimum compensation of $14 per hour, commensurate with experience. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: email@example.com.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail firstname.lastname@example.org or phone (518) 765-3503.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
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