Supervise and coordinate the planning, oversight, evaluation and operational needs of all events and workers engaged in converting facility to accommodate ongoing building event load, custodial services, maintenance mechanical reports, preventative maintenance and repair plans, development and coordination of service contracts and projects. Ice maintenance experience preferred.
GROSSINGER MOTORS ARENA – Bloomington Illinois
Associate Executive Director
Exempt Non Exempt
Supervise and coordinate the planning, oversight, evaluation and operational needs of all events and workers engaged in converting facility to accommodate ongoing building event load, custodial services, maintenance, mechanical reports, preventative maintenance and repair plans, development and coordination of service contracts and projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties and responsibilities may be assigned.
Hire, train, supervise, and evaluate skilled and semi-skilled workers engaged in setup, operation, and tear down of event related equipment, maintenance and custodial services.
Integrate the conversion and maintenance activities with the customer service and programming activities of the facilities.
Inspect and evaluate physical condition of facility and equipment to keep building up to date and report recommendations of updates to supervisor.
Monitor expenses; prepare budgets for labor, materials and services necessary for conversion, maintenance and custodial activities.
Maintain relationships with various agencies (contractors, fire inspection, elevator, sprinklers, etc) to accomplish compliance with codes and to resolve building maintenance needs and concerns.
Assign work projects to staff and provide direction to improve methods and productivity.
Analyze event information to meet users’ equipment and service needs, prepares staff schedules and work plans for setup, operation, and tear down crews.
Analyze operations data and recommend building modification, updated equipment, or changes in operating procedures to maximize energy efficiency.
Establish and execute preventive maintenance on all equipment and systems to insure proper working order and carry out repairs where needed. Develop and maintain necessary records and reports such as: equipment and supply inventories, accident and damage reports, monthly expense and activity reports.
Perform ground maintenance by picking up trash on grounds, removes snow from doorways/walkways, spreads ice melting materials, trims grass and maintains trees.
Assist in and oversee that maintenance activities are executed in a safe and professional manner.
Oversee that all events are coordinated and executed in a professional and safe manner.
Customer Focus: Dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers.
Integrity and Trust: Widely trusted and is seen as a truthful individual who keeps confidences, admits mistakes, doesn’t misrepresent him/herself and is highly respectful of others.
Communication: Consistently exhibits courteous, respectful, non-defensive and appropriate communications and presents information in a concise and understandable format.
Teamwork: Works cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
Directly supervise employees in the Operations Department. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
The requirements listed below are representative of the knowledge, skill, and/or ability required. To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
The candidate must have a two-year degree or two years of experience in building conversion activities and mechanical repair. Other combinations of training and/or experience that can be demonstrated to result in the possession of knowledge, skills and abilities necessary to perform the duties of this position will also be considered.
Must possess the ability to communicate effectively both orally and in writing.
Thorough knowledge of methods, practices, equipment and machinery used in setups, operation and teardowns of general public facility maintenance procedures.
Knowledge and ability to execute safety programs.
Need to have considerable knowledge of the operation of plumbing, heating, ventilation and other mechanical, electrical and building systems.
Working knowledge of occupational hazards and of necessary safety precautions. Must be able to operate forklift, scrubber, skid steer, and other standard tools and equipment.
Working knowledge of occupational hazards and of necessary safety precautions.
Ability to hire, supervise, train necessary staff.
Ability to develop budget recommendations and to prepare and maintain records relative to event labor costs.
Must be able to utilize standard computer systems for both building (HVAC, fire, etc) and administrative (word processing, spreadsheets, etc.) purposes.
Ability to work with minimal supervision, establish priorities, and prepare budgets.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to deal effectively and courteously with lessees, user groups, their representatives and the general public.
Ability to speak and understand English.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Applicant must possess current, valid driver’s license and a current working home telephone with a number that can be accessed by building management personnel for business contact purposes.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; reach with hands and arms; climb or balance; walk, sit, stoop, kneel, crouch, or crawl; and talk or hear.
The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Must be flexible with hours including nights, weekends and holidays.
Ability to work varied schedules under diverse conditions and according to sometimes-stringent time schedules.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and high, precarious places.
The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration.
The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. This is not an all inclusive list of responsibilities, duties, and skills required of personnel so classified. Further, this job description is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of any employee under his/her supervision. I understand that employment is at the will of the employer and either the employer or the employee may terminate the employment with or without cause at any time.
Additional Salary Information: Candidates who possess all the qualifications and ice maintenance experience will be given additional salary consideration. VenuWorks has an attractive benefits package including 401K, PTO, Health, etc.