The Facility Coordinator manages the Workforce Development Centerâs facility rentals for private and community events and works closely with rental clients regarding reservations, payments, room set ups and equipment needs. The incumbent oversees Event Specialistsâ work schedules for community and private events and works directly with maintenance, security, IT and other personnel regarding maintenance of the facility. The incumbent responsibilities include, but are not limited to the following: â¢Manage all facility rentals. â¢Serve as primary point of contact for facility rental clients. â¢Input room reservations into event management system. â¢Distribute the facility rental form and policies to facility rental clients and obtain signatures. â¢Collect facility rental fees as stated in the policies. â¢Follow up with clients on pending payments and/or refunds. â¢Submit rental payments to cashier to process payment and deposit. â¢Meet with clients to discuss room set ups and IT needs. â¢Maintain facility rental records. â¢Supervise Event Specialist and create, manage and communicate monthly schedule for staff within supervision and upcoming events. â¢Serve as primary point of contact for Event Specialists. â¢Schedule Event Specialist â¢Provide room set up and pertinent event rental information to Event Specialist for day of event. â¢Report to Computing Services of any IT needs for an event in advance. â¢Report room setups to the Maintenance Department. â¢Report any HVAC needs to the Energy Management staff for upcoming events â¢Assist in the hiring process for Event Specialist with the Vice President of Workforce Development. â¢Schedule and implement annual Event Specialist training.
Internal Number: 101888
About Paul D. Camp Community College
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.