Stevens Cooperative School, which was founded in 1949, is the only nonsectarian independent elementary school with campuses in Hoboken and Jersey City. Stevens is the oldest parent cooperative school in New Jersey, and an excellent model of progressive education in action. Originally an informal playgroup for children of the faculty at Stevens Institute of Technology, the School has grown into a full progressive nursery, elementary and middle school, with campuses in Hoboken and Jersey City.
Historically, Stevens has been located in Hoboken since its inception. In 2005, the board of trustees approved and opened a parallel campus in the fast growing Newport area of Jersey City. Today we operate 4 buildings in total with three of them located in Hoboken and one in Newport. Stevens serves over 435 students from 2s through the 8th grade, of which 46% are ethnic minorities. Stevens is fully committed to a culturally diverse faculty and staff body and is eager to consider applications from traditionally underrepresented groups.
Stevens Cooperative School, a 2s through 8th grade independent day school with 47000 sf of space in Hoboken and Jersey City, New Jersey is seeking a Facilities Operations Manager. The Manager reports to the CFO and will be responsible for over site of facilities maintenance and operations and campus safety and crisis management. The Manager will be responsible for implementing industry best practices, improving the operations of the Department, working along side of facility staff, and ensuring the successful stewardship of the physical assets of the campus to improve the enjoyment of our buildings and campus by our faculty, staff, and students.
This is a hands-on position. The Manager will be expected to work with facility staff and vendors to address the cleaning, preventative maintenance needs of our buildings, and to fulfill building and room requests generated by faculty, staff and administrators. This position requires a flexible work schedule to be able to properly supervise both day and evening staff, and may at times require weekend work.
Plan, manage, and execute all activities of the department balancing the needs of the community within the context of the annual budget.
Manage and ensure proper cleaning of all buildings; develop time efficient and cost-effective procedures; assign frequency of cleaning tasks while maximizing performance of custodial staff
Maintain integrity of the school’s physical assets, manage the maintenance of campus buildings, ensuring conditions for safe, clean and attractive operations.
Coordinate purchasing of furniture and equipment within budget
Facilitate set ups for various school events and activities before and after school
With a pro-active approach, plan, schedule, and oversee routine preventative maintenance tasks on buildings, HVAC, water systems, fire safety systems, etc.
Hire and manage the work of independent contractors and vendors including the solicitation, analysis, development, negotiation, and execution of contracts.
Troubleshooting of any facility issues and hands-on repair and maintenance work as needed to support facility staff, and per facility requests that arise.
Campus Safety and Crisis Management
Develop, implement, update, and execute campus safety procedures and crisis management plans and drills.
Chair of Crisis Management Committee, work with academic personnel to coordinate training, periodic drills and follow up meetings,
Maintain security logs and incident reports related injuries and property damage
Cultivate relationships with local law enforcement and maintain open communication to ensure safety of our community on a secure campus
Initiate, administer, manage, and monitor campus communication, access systems, key distribution
Ensure proper procedures for opening and closing of buildings
Facilitate training related to campus safety for all faculty and staff
Develop and manage annual facilities and campus safety budget including equipment purchases and replacements.
Contract services and purchase materials and cleaning solutions acceptable for school use at best price
Ensure compliance with local, state, and federal regulatory requirements, including work safety regulations.
Oversee inspections of all building systems as needed for safety and compliance (boiler, fire alarms, fire safety equipment, asbestos management, water systems, etc.).
Staff Supervision & Hiring
Supervise and collaborate with Assistant Facilities Manager and oversee the custodial staff of 3 in a manner that includes the staff's professional growth, accountability, teamwork, evaluation and scheduling.
Hire staff and replace staff as needed.
Procedures and Organization
Define and oversee policies and procedures to ensure thoughtful and effective documentation, management, and service of facilities and equipment.
Organization of manual and electronic documents, files and records for the purpose of documenting inspection records, time sheets, work orders and requisitions, supplies, chemical storage, crisis management data, key controls, etc. for accountability and up-to-date reference.
Ensure effective and open communication of all maintenance, construction, and related projects and issues with relevant community stakeholders.
Demonstrate interest in proactive discussion and decision-making on facilities-related issues.
Communicate status of facilities requests by the constituents of the school and other parties to ensure clarity of need and accountability.
Lead administrator and liaison to the Space Committee. Make presentations to committees and to the Board of Trustees as needed.
The following are minimal requirements to be considered for this position:
Five years of related technical work experience is required, ideally including experience in an educational setting. Related experience could entail construction, plant engineer, project management, or facility management, ideally in a multi-building campus setting like an independent school, college, or university.
Working knowledge of various trades and building maintenance, exceptional attention to detail, ability to manage projects and related budgets.
Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
Technology user skills sufficient to prepare reports in Excel and Word.
Proven ability to communicate and work effectively with a variety of members of the community, including teachers, administrators, trustees, parents, and students.
Proven project management skills, including ability to navigate a project from concept to completion on a timely basis within budget, and respond quickly and effectively in times of emergency.
Commitment to the institution’s needs and willingness and ability to respond 24/7/365 and be on-site as is reasonable and necessary.
Knowledge of crisis or emergency management or background in law enforcement or fire safety is a plus along with awareness and readiness to act in an emergency situation or crisis.
The position requires an extensive amount of walking. The position may require lifting and carrying objects weighing greater than 50 pounds.
Interested candidates should submit a resume to Angela M. Artale, CFO via email to Angela@stevenscoop.org Please include “Facilities Operations Manager-NBOA” in the subject line