Under limited supervision, is responsible for planning, organizing, staffing, direction, and control of activities related to the maintenance of the School’s physical plant, which consists of over 300,000 square feet of occupied space among seven campus buildings, athletic fields, and four off campus single family homes. The Director will lead all strategic planning and resource deployment to ensure responsiveness to routine work requests, housekeeping, event setups and space changeovers, preventive maintenance, furniture procurement, annual building updates, minor building improvements, capital reserve projects and long-term capital project planning.
Duties and Responsibilities:
Ensure that all buildings, mechanical equipment, grounds, and residential houses are maintained in a manner that facilitates the highest quality of teaching and learning that our faculty and students engage in on a daily basis.
Develop, cultivate, and maintain a strong, cooperative, seamless working relationship with the Protestant Episcopal Cathedral Foundation (PECF) Director of Facilities, PECF Shared Services and its underlying trade groups including general mechanical, locksmith, carpentry, electrical, plumbing, HVAC, and grounds keeping.
Develop, cultivate and maintain strong cooperative working relationships with Facilities Directors at National Cathedral School for Girls, Beauvoir, and Washington National Cathedral.
Ensure that all safety codes and inspections related to mechanical equipment, safety equipment, safety standards, fire notification systems, fire suppression systems, and emergency notification systems are in compliance.
Develop strategies, monitoring methods, and benchmarks to increase the efficiency of building energy systems for all campus and off campus buildings. As one of the world’s top educational institutions for boys, St. Albans is obligated to maximize energy efficiency and stewardship of the environment through adherence to best current practices and a cogent strategy for protecting and respecting the natural resources on which we all rely as the campus evolves.
Develop, administer, and monitor a large, multifaceted annual operating budget to include salaries and benefits, utilities, preventive maintenance, repairs, supplies and equipment procurement. When possible, strategically plan the timing of major expenses to reflect the School’s fiscal year start and end dates.
With the assistance, support, and approval of the Governing Board and Senior Administration, strategically plan the implementation of the annual capital replacement reserve budget on a rolling five-year basis.
Identify the scope and timing of capital replacement reserve projects, plan projects with internal and external resources as needed, solicit bids and cost estimates, prepare budgets, determine project timelines, identify ideal project timing to minimize impact on school operations, and implement projects on time and within budget. Research industry data, peer institutions, and historic St. Albans records to ensure maximum value and useful life of projects.
Participate in and support the Governing Board’s and Senior Administration’s long-term strategic planning process. Identify potential major capital projects and utilize internal and external resources to develop capital project scopes, budgets, timelines, impacts on school operations, compliance with Cathedral Close construction policies, and compliance with historic district requirements.
Support the process of gaining required approvals from Cathedral Close governance committees, Advisory Neighborhood Commission, Historic Preservation Review Board, Board of Zoning Adjustment, and other government agencies as necessary.
Support the Governing Board and Senior Administration in determining cost, constructability, and timelines of special unplanned projects that come to the fore outside of the typical capital replacement reserve and major capital project planning exercises.
Develop and establish policies and procedures consistent with those of the School and PECF to ensure safe, service-driven, and efficient operations.
Develop and implement a facilities staffing plan that best fulfills the department’s role in supporting the School’s mission of providing world class teaching and learning for boys.
Ensure that department staff follow all St. Albans and PECF policies and procedures including attendance, vacation, sick and other eligible paid time off. Resolve any personnel problems within the department with notification to or assistance from the PECF Human Resources Department when warranted.
Evaluate facilities staff performance on an annual basis and provide constructive feedback to maximize individual productivity and departmental efficiency.
Develop and implement systems to maintain personnel records, equipment inventories, compliance activities, maintenance records, and budget documentation. Includes procedures for control, maintenance, and distribution of all building keys and access cards.
Stay current with industry best practices through professional publications, continuing education, and other available resources.
Perform miscellaneous and additional duties as assigned.
Minimum Qualifications (education, certification, years experience):
Undergraduate college degree required. Degree and experience in architecture or engineering strongly preferred.
Minimum of five to ten years progressively responsible experience managing facilities in a school or similar environment; minimum of three years experience managing a diverse workforce.
About St. Albans School
As an Episcopal school standing beside Washington National Cathedral, St. Albans places great emphasis upon boys’ moral and spiritual education. We encourage boys to find their strengths in many spheres: sports and arts are not extracurricular activities; they are essential elements of our course of study. St. Albans students thrive thanks to close relationships with their teachers and fellow students, cultivated in chapel, on the sidelines, in small seminars, and during daily family-style lunches. The school’s welcoming and caring environment helps boys discover the strength they need to achieve their goals, to pursue their talents, and, ultimately, to find wisdom and joy in life.