The Administrative Associate III is responsible for communicating status updates relating to Library Facilities work orders and other Library construction projects. Monitors assorted databases and develops trend reports on HVAC issues for patterns.
Required Education and Experience:
High school diploma or equivalent combination of education and experience
Three years of related experience in general office or clerical work.
Required Licenses and Certifications:
Required Special Knowledge, Skills, and Abilities:
Excellent customer services skills. Ability to multi-task and work cooperatively with others. Strong organizational skills.
Strong communication skills, both verbal and written. Ability to prioritize and manage multiple simultaneous projects. Good interpersonal skills.
Knowledge of email, word processing and spreadsheets applications. Ability to multi-task and work cooperatively with others.
Other Requirements or Other Factors
Ability to work a consistent Monday â“ Friday daytime schedule with rare and occasional evening or weekend hours.
Ability to lift or move medium weight items including books (which can contain dust or microscopic mold spores), computers and furnishings.
Preferred Education and Experience:
Work experience in office settings that include coverage for general maintenance or construction issues.
Preferred Licenses and Certifications:
Valid Class âœCâ Texas Driverâ™s License or the ability to obtain within 30 days of employment.
Preferred Special Knowledge, Skills, and Abilities:
Ability to learn how to extract information from online cloud-based databases. Knowledge of online work tracking systems. Knowledge of HVAC systems. Knowledge of energy monitoring software. Knowledge of emergency planning and response.
Preferred Other Factors
The ability to drive a van
Monitors databases (both internal and University level) of Library work orders, maintenance projects âœin progressâ and Library construction projects. Compiles, prepares, and organizes reports relating to facility concerns, particularlyHVAC issues. Watches for repetitive problems and/or patterns in complaints or responses and follows up with Facilities Manager.
Communicates (via email, phone and in person) both within Facilities Unit and out to Library employees on disruptions, statuses and climate issues due to construction and progress on facilities maintenance issues and construction projects.
Tracks and up keeps progress, timing coordination, and task planning for multiple facilities related projects (including annually fundedBTLprojects, scheduling fire drills, etc.).
Assists two Facility Specialists and other Admin AssociateIIIas needed for occasional heavy load events.
Acts as back-up for building contact in the event of emergency and\or disruption to library services due to weather or other emergency circumstances. Carries radio for daily requests that require priority attention.
Attends and participates in staff meetings. Actively promotes diversity within the Libraries. Communicates with supervisor in advance of any changes in work schedule. Serves on teams/committees as needed. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-004170
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.