Job Code: 4363 Job Grade: L The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets. In the pursuit of this mission the office now has an immediate opening for an Assistant Director of Facilities Operations. This person will report directly to the Director of Facilities Operations.
This role is a key leadership position in the Facilities Operations group in the Office of Facilities Planning and Management (OFPM), who oversees a $90M annual operation. This person will work closely with the Stanford University Energy Management Group which provides leadership in global sustainability efforts through education, research, and outreach. Additionally, the Assistant Director will also work closely with the Stanford University Buildings and Grounds Maintenance, Environmental Health and Safety, and other related departments across campus to ensure School of Medicine (SoM) facilities are maintained and operated in accordance with University standards and expectations.
Under the direction of the Director of Facilities Operations the Assistant Director of Facilities Operations is responsible for the ongoing and sustainable operations of SoM's owned and leased facilities. This position is responsible for managing, operating, and maintaining SoM facilities 24/7 and the development, implementation and monitoring of operational standards that allow the SoM facilities to function optimally. The Assistant Director manages facilities maintenance, energy and utilities, operations and logistics for these facilities. Included within the operations and logistics area are security, building management, janitorial, and other ancillary activities. The position also includes managing the utility infrastructure within the SoM off-campus facilities and associated planned maintenance projects. The Assistant Director also evaluates and implements energy savings programs, as well as implements system enhancements that contribute towards the overall sustainability efforts within the SoM, ensuring all building systems are efficient, safe and code compliant. This role will manage various functions of a facilities operations team.
Additionally, the Assistant Director will be responsible for assisting the Director of Facilities Operations in managing the Facilities Operations organization including the development and management of budgets, seeking to improve performance and value, as applicable. This includes the ability to:
Develop and maintain a facilities renewal model that documents the life cycle and operational viability of all building systems.
Co-lead department's strategic planning; multiyear project prioritization, planning and funding.
Demonstrate knowledge of current trends in building controls, HVAC, fire alarm and other relevant building systems utilizing Computerized Maintenance Management Systems.
Troubleshoot and resolve complex technical problems
Lead the project delivery process for facilities engineering organization.
Direct and develop programs for sustainable operations, leading communications and community relations.
Provide data analysis and visualization techniques.
Substitute for Director of Facilities Operations when necessary.
Facilities operations and maintenance at the SoM is achieved through a mix of out-sourcing and in-house efforts. The SoM has a diverse array of facilities from cutting edge research labs to buildings that need constant attention to serve today's research environment. The Stanford Hospital and Clinics (SHC) provides engineering and maintenance services and security. There are independent contracts for janitorial services, medical waste and many other services. The Assistant Director establishes partnerships and working with leadership groups at the SHC, SoM and the University.
Communication is one of the keys to success in this position and the Assistant Director will be responsible for ensuring proper communication within Facilities Operations and the SoM. Development of appropriate reports on a regular basis that communicate the state of the facilities and their needs, presentations - verbal and written, timely development and distribution of information are critical competencies.
Leadership skills essential to the success of this position include mentoring and development of staff, ability to contribute to the overall success of the organization while advocating for one's group, and supporting the Director of Facilities Operations in the execution of the overall responsibilities of Facilities Operations. The Assistant Director will subscribe to Stanford's leadership qualities and maintain a high standard of integrity and ethics.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Ten years of managerial experience including leading technical or cross-functional teams. Experience managing complex projects or groups of projects.
Professional Engineer certification and experience in a medical or research facility.
Strong interpersonal skills with the ability to cultivate strong and collaborative relationships inside and outside the organization.
Bachelor's degree in a related field or an equivalent combination of education and experience and a minimum of seven years of experience in a related environment.
Relevant experience in dynamic facilities operations and maintenance of complex building systems.
Experience managing planned maintenance projects and designing or consulting on complex capital projects.
Knowledge of current trends in building controls, HVAC, fire alarm and other relevant building systems as well as relevant experience working with Computerized Maintenance Management Systems preferably in an institutional setting
The incumbent must demonstrate the ability to:
Work in a fast paced dynamic environment with multi-jurisdictional coordination
Comprehend and analyze a variety of technical requirements
Work with a diverse population (trades, project managers, consultants, contractors, other mangers) with minimal supervision
Respond quickly and efficiently to all building related operational issues, including after hours and on-call
Be committed to the success of the entire team
Focus on attaining leadership and management goals while overseeing the successful day to day operations opportunities.
Skills in planning and scheduling, budgeting and cost control, contract administration, management and negotiation.
The ability to communicate clearly and concisely, both orally and in writing is important to obtain results, as well as a commitment and dedication to service and productivity.
Knowledge of regulatory requirements associated with the safe operation of a research environment is required. Medical or research facility experience is valuable.
Demonstrated ability to incorporate and make effective use of technology in the day to day operation.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Five or more years of extensive relevant professional and managerial experience in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Technical knowledge of best practices in facilities management discipline.
Demonstrated experience developing and managing budgets and service contracts.
Demonstrated experience planning, developing, and implementing programs.
Demonstrated experience understanding and applying relevant codes, regulations, and processes.
Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.
Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.