Statement of Purpose: The Assistant Director for Mechanical Services manages all of the technical aspects of the mechanical division of the skilled trades Plumbing, HVAC, and the automated operation of building systems. The incumbent administers and coordinates all financial and budgetary actions for the groups within his/her supervision. Manages the service, maintenance and repair of the campus elevator systems. The Assistant Director assists in the development and implementation of policies and procedures and performs strategic projects routinely on behalf of the Executive Director of Facilities Maintenance & Energy Management.
Major Duties and Responsibilities: The primary responsibilities of the Assistant Director for Mechanical Services include the effective administration of assigned budgets, the overall management of campus wide maintenance services and related support services under his purview, and or assigned by the Executive Director of Facilities Maintenance & Energy Management.
• Directs all technical and administrative aspects of the HVAC, Plumbing and Building Automation Systems for University Buildings and facilities equipment. • Develops maintenance policies and standard operating procedures relative to electrical distribution systems (ranging from 4160 to 24 volt systems). • Coordinates all back up power generation at individual buildings - including preventative maintenance to ensure 100% uptime of critical systems. • Functions as a primary liaison with FM&E personnel, the University community and outside agencies in order to monitor and maintain the electrical distribution systems. • Manages the University’s annual building permit process. Ensures all training is up to date for the individuals within the three sub-codes held under the annual permit. Maintains all records pertaining to work completed under the annual permit and ensures timely reporting to sub-code officials. • Coordinates and executes all procurement activities and coordinates all financial and budget related activities for the divisions under his/her purview. Ensures a good-faith effort in meeting State and University set-aside goals. • Routinely monitors budget activities and demonstrates the ability to forecast budgets in alignment with the University’s strategic plan. Allocates funds properly for the replacement of maintenance equipment and service tools. • Coordinates with the DCO Co-Generation Plant Operations Manager to ensure all utility services are provided to campus buildings and facilities in an efficient and reliable manner. • Supervises the work groups that provide troubleshooting, repair and planned maintenance for the lift stations, sewer ejector stations and condensate pressure power pumps campus wide including those under service contract. • Develops and administers service level contracts and maintenance agreements with suppliers and service providers that strive to provide cost savings to the University. • Coordinates work on underground utilities with the different units involved. • Communicates effectively with regard to providing University stakeholders appropriate information for utilities outages ensuring the maintenance of appropriate records on file. • Manages the service, maintenance and repair of the campus elevator systems. • Coordinates and manages FM&E in house projects between service groups, managing schedules with efficiency, cost control mechanisms and maintains service records for the projects. Reports detailed project schedules and archives the related information. • Communicates with University Facilities staff, OIT as well as contractors in the development, expansion and continual integration of the Building Automation System (BMS) standard as well as assisting with the troubleshooting and maintenance and repair to the various BMS on campus. • Reviews, coordinates and maintains all records pertaining to the annual work permit held by MSU for Buildings, Electrical and Plumbing. Responsible for ensuring staff and managers listed on permit follow the appropriate process and provide the required documentation and training the permit holding requires. • Works with D&C and FM&E to assist in the process of developing maintenance oriented construction standards. • Performing mechanical system evaluations; making recommendations for the overall restoration and upgrade to the systems, ensuring proper operations and energy efficiency. • Spearheading the implementation of a Preventive Maintenance Program geared to maximize the performance of the University’s facilities and equipment. • Assuming the responsibility for the inspection and testing of all facilities infrastructure and equipment. • Supervising the maintenance, renovation, and repair of all facilities operated by the University, both on the campus and at remote locations. • Manages the service, maintenance and repair of the campus elevator systems. • Assists in the coordination and participates in design review, coordination, commissioning, substantial completion and final completion review of all new construction, major renovation and other capital and renewal projects. Ensures timely review and comment regarding proposed capital projects. • Ensures completion of deliverables and adherence to timelines; tracking milestones and project timelines modifying workflow as necessary, tracking personnel and financial resource allocations, making alterations when necessary to meet expectations of clients. • Facilitates and documents all project meeting minutes, communicates timely progress reports to key stakeholders BMS on the project communication matrix. • Develops, implements, and oversees programs and schedules for preventive maintenance of building components and systems. Provides routine and emergency maintenance, service calls and maintenance service requests of building components, systems and related equipment. Oversees periodic inspections and tests of facilities, infrastructure and systems to ensure maximum performance of building systems and equipment. • Assists in analyzing maintenance needs and trends and make recommendations to improve cost effectiveness, efficiency and delivery of services. • Develop, maintain and update annually a comprehensive campus wide Energy Master Plan. • Develop, maintain and update list of energy savings projects and their ROI. • In conjunction with the University’s Procurement Services department negotiates and manages service contracts to ensure competitive costs for services and conformance with contractual compliance. • Coordinates special and assigned projects with other University and University Facilities Managers. • Conducts research, evaluates data and prepares reports containing findings and recommendations on behalf of the Executive Director. • Prepares detailed correspondence and reports in the course of official duties. Maintains essential records and files. • Performs other duties as assigned.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
Qualifications & Requirements
A Bachelor’s degree or possess the education, leadership and management experience required to fulfill the position. Five years of administrative and management experience in a diverse, complex organization is required. Must demonstrate experience in maintenance and operations, managing service units (e.g. Carpentry, Painting, Repairers), experience with project management practices, methods and procedures; computerized maintenance management systems. Experience with personnel issues (hiring, evaluating fostering professional development) is required. Knowledge and experience in a higher education organization, as well as working with a student service organization is desirable. Should be comfortable working in an open and collaborative leadership environment; demonstrated commitment to promoting/enhancing diversity. This position requires that the candidate have effective interpersonal and communication skills, and a demonstrated ability to resolve customer service complaints and labor relations issues. Strong proven negotiating skills beyond the requisite technical skills; presence, tact and poise needed to work with faculty, staff, local officials and community groups, to successfully complete projects; superior organizational and management abilities; proficient computer skills in AutoCAD, Maximo Systems, Microsoft Office (Word, Excel, Project, and PowerPoint) and adept at preparing presentations; familiarity with CPM scheduling and spreadsheet analysis. Excellent working knowledge of applicable building, life safety, fire, health codes and regulations is required. Self directed individual must possess the skills to take full charge of projects with little oversight from management. Must be highly organized, with a professional demeanor, and the ability to clearly and effectively communicate both orally and in writing with all university constituents in a collegial manner is required.
Approvals: Management retains the right to add or change job duties at any time.
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Montclair State University is a research doctoral institution ranked in the top tier of national universities. Building on a distinguished history dating back to 1908, the University today has 10 colleges and schools that serve 21,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs. Situated on a beautiful, 252-acre suburban campus just 14 miles... from New York City, Montclair State delivers the instructional and research resources of a large public university in a supportive, sophisticated and diverse academic environment.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu