Location: Lakewood, NJ Category: Administrative Staff Posted On: Thu Nov 10 2016 Job Description:
The position of Director of Facilities is a full-time, twelve month position reporting to the Vice President for Finance & Administration/CFO. The Director is responsible for the 24-hour operation of the physical plant department. This includes but is not limited to the leadership and management of all physical plant personnel; maintenance, groundskeepers, custodians and contracted services to provide a safe, clean and sustainable environment for students, faculty, staff and visitors. The Director supervises and manages the University's facilities assets, including daily operations, budgeting, facilities planning and capital projects, in the performance of all tasks required to operate the existing buildings and grounds, as well as to address new construction, renovations and major systems replacement projects at Georgian Court University.
Provide leadership and direction for the Physical Plant Department, making effective use of budgets, personnel and other resources in support of the University's operational objectives.
Develop intermediate and long term facilities goals, objectives and execution strategies, addressing labor use, utility efficiencies, regulatory compliance and budget control.
Provide direction for operational and facilities maintenance including custodial, grounds and skilled trades/maintenance.
Develop quality assurance metrics and procedural manuals and provide supervision, training and evaluation of physical plant supervisors and staff. Perform staff spot checks to ensure work has been completed timely and thoroughly in accordance to the established standards.
Develop and enforce operational policies, procedures and best practices, ensuring compliance by physical plant personnel.
Create standards for the hiring, training, evaluation and discipline of all physical plant personnel.
Direct and supervise the work of all personnel to achieve the high standards desired by the University and inspect work sites, facilities and buildings to ensure that services meet established quality standards.
Establish work schedules and routines, distribution of work orders and rotation of staff in order to effectively and efficiently accomplish completion of work, preventative maintenance, repairs, renovations and new construction. Monitor the campus facilities work order system and follow up with the appropriate requestors.
Supervise the daily operation of the facilities, including but not limited to: electrical systems and generators; elevators, fire alarm/suppression systems and equipment; HVAC systems, plumbing and sewer, water systems, roofs and building structures; carpentry, fencing, floor coverings and landscaping. Masonry and paving, material handling, painting, pest control, recycling, removal/disposal, tree removal/pruning
Perform regular, formal assessment of the effectiveness of facilities operations and formulate action plans to mitigate issues or concerns.
Evaluate and modify, the implementation and utilization of technology for identifying and monitoring daily operations and capital projects.
Coordinate facilities needs for athletic, student, and outside group events with the Offices of Conferences and Special Events, Athletics, Student Affairs, Advancement, Security, etc.
Perform other duties as assigned.
Capital Improvements/Deferred Maintenance:
Develop, propose and maintain deferred maintenance items and new projects for approval.
Identify and communicate capital improvements required on an annual basis.
Manage all phases of capital projects, including but not limited to: selection of design, professionals and construction firms, budget preparation and control and regulatory compliance.
Interview potential vendors, negotiate terms of new contracts and renewals, inspect and approve contracted work and approve invoices.
Manages project budgets. Ensure funds are expended appropriately and effectively in fulfillment of University goals.
Create, implement, and maintain department operating budget, ensure compliance with budgetary constraints, and determine opportunities for efficiencies in conjunction with the Vice President for Finance & Administration/CFO.
Manage contractor, vendor and service provider work and procure goods and services in compliance with GCU's RFP/purchasing guidelines.
Prepare, review and approve bids/cost estimates for facilities maintenance and construction.
Coordinate GCU personnel and outside contractors for maintenance and construction projects, as well as for snow operations.
Process contractor and vendor invoicing and track budgets.
Manage any outsource services to ensure the University is receiving appropriate services, including inspections to confirm satisfactory compliance.
Approve preventive maintenance schedules and prioritize repairs and maintenance work to minimize disruption of University operations.
HVAC preventative maintenance.
Implement, review, and refine the facilities capital action plan and condition assessment including coordinating and completing minor capital projects.
In coordination with the Department of Public Safety, establish and maintain a priority system for emergency responses to campus infrastructure, facilities, and buildings.
Ensure compliance with federal, state and local regulations governing health, safety and fire codes, as well as hazardous substance storage and disposal and policies of the University.
Regularly inspect buildings and grounds to ensure conformance with established quality standards and applicable regulations and ensure compliance with applicable building and safety codes, OSHA regulations and environmental policies of the University.
Responsible for the maintenance, operation, and testing of the campus fire alarm, protection, suppression systems, extinguishers, and fire escapes.
Assure the proper working order of all electrical, plumbing and all equipment and vehicles.
Coordinate the University recycling and waste minimization, energy conservation and sustainability initiatives.
Demonstrated strong customer service through a positive attitude of approachability and adaptability, with strong problem solving skills and a desire to identify and support student success.
Engage in behaviors that create an inclusive environment in which all people are valued and supported.
Go beyond the easiest or surface answer for faculty and staff and get to the root cause of a problem, question or issue to solve it as quickly and professionally as possible.
Ensure timely, efficient and effective resolution of physical plant issues to ensure smooth operations and upkeep of campus facilities.
Effectively work and execute independent judgment and display follow through.
Attend professional development seminars, conferences, and trade shows and incorporate best practices into the facilities management of the University.
Participate in committees and group meetings and prepare reports for senior management as required.
Promote teamwork among members of the staff and with other areas of the campus.
Integrate the core values of respect, integrity, compassion, justice and service in all aspects of interaction.
Availability and willingness to work during off hours or on call emergencies, including weekends, holidays or as necessary.
Bachelor of Science degree in Engineering, Construction Management, Business Administration, or related field.
Candidates with some college education and extensive successful facilities management experience may be considered.
Five years' experience in the operation, maintenance, repair, scheduling, management, and administration of facilities or physical plant required.
Experience in educational, technical, or campus environment desirable.
Ability to communicate effectively utilizing interpersonal skills to maintain effective relationships with other department staff, faculty, students, and public required.
Ability to express oneself clearly and concisely in presenting ideas and concepts in both verbal and written form required.
Skills in the areas of budgeting, financial, and personnel administration required.
General management and organizational skills necessary to administer a diverse department required.
Availability and willingness to work during off hours or on call emergencies, including weekends, holidays, or as necessary.
Flexibility and ability to cope with several tasks simultaneously are required.
Computer literate in Windows environment including MS Office required.
Georgian Court University: History, Culture and Academic Excellence
Georgian Court University offers more than 30 undergraduate degrees, 10 graduate Founded and sponsored by the Sisters of Mercy of New Jersey, Georgian Court University is located in residential Lakewood, New Jersey, on a magnificent 156-acre estate formerly belonging to financier George Jay Gould. The campus is conveniently s...ituated 60 miles from New York and Philadelphia and only 10 miles from the beautiful Jersey Shore. Bordering Lake Carasaljo, the site is a National Historic Landmark with magnificent statuary, beautiful architecture and lush gardens, making it a truly breathtaking and inspiring place to learn, study, and live. After a long history as a women's college with coeducational graduate programs and undergraduate evening programs, Georgian Court has become fully coeducational as of Fall 2013. All degree and certificate programs during the day and evening are now open to both women and men.
Open to students of all faiths, Georgian Court University provides comprehensive liberal arts education in the Roman Catholic tradition with a special concern for women. The university offers a curriculum that is broad enough to be truly liberal, yet specialized enough to provide in-depth preparation for careers or further study.
The unique Georgian Court University atmosphere is one of a small college ambiance in a technologically advanced, highly esteemed university setting. Centered around the core values of the Sisters of Mercy, the university offers an extremely safe and nurturing campus environment with individualized attention and guidance.
The Georgian Court faculty is committed to teaching and individual mentoring, with an outstanding 92% holding doctorates or terminal degrees in their field. They are dedicated and caring educators and experts in their respective industries, while demonstrating public service and a personal affinity to our core values—respect, integrity, justice, compassion, and service.
degrees, and a variety of certificates in a wide range of areas through our three schools: The School of Arts & Sciences, The School of Business, and The School of Education.
Benefits of a Georgian Court University education include: small classes, with a student-to-faculty ratio of 15:1; personalized education—faculty members readily available for mentoring ; all classes taught by faculty members, not graduate assistants, and inclusive core values of respect, integrity, justice, compassion, and service.