Advertised Summary Job Description: Reporting to the Manager of HVAC, the Supervisor, Physical Plant will be responsible for assisting the HVAC Managers in leading the day to day operational functions of the department, schedule necessary HVAC & EC Systems repairs, replacement and assist in the development, implementation and administration of preventive and corrective maintenance programs associated with the Physical Plant infrastructure: production and distribution systems. The Supervisor manages the planning of job schedules with Client Service Representatives, monitors activities performed by TWU staff and outside contractors, and assists with the resolution of complaints, schedules/coordinates Work Order requests with Man-power resources and issues through effective and efficient utilization of personnel and materials. He/She responds to emergency situations (floods, fires, etc) by assisting with the coordination, troubleshooting and communication of emergency activities as required. In the absence of a Manager, Supervisor, will be in constant communication with the Physical Plant Managers and Client Services coordinating WO status & Project progress updates with support from the Assistant Director, leading the operations and manage TWU Staff.
The Supervisor shall be familiar with the HVAC systems managed and ensures compliance with all Columbia University policies and procedures. He / She assists in preparing purchase requisitions, technical/justification memos accordingly and follows up to ensure they are processed timely; prepares and closes out work order tickets in Maximo; assist Managers with maintaining TWU Staff attendance and Kronos data entry; and oversees the processing of invoices and audit work to ensure minimal system downtime. The Supervisor will also participate and most times take the lead in the preparation and tracking of job plans to ascertain appropriate level of response with assistance from Client Service team. Responsible for maintaining the inventory of all equipment/tools/supplies in order to reduce expenses annually; on a monthly basis assist Managers in streamlining the Recovery Process of Open/Closed Work order tickets as necessary not limited to man-power and material charges. Assist HVAC Managers in preparing payroll for the department where necessary.
Additional responsibilities include coordinating the scheduling, production, distribution and maintenance of all required meetings, reports, documents, correspondence and communications for the department; preparing incident reports; maintaining an orderly set of project files, policies and procedures and preparing power point presentations. Complete field observations of in-house construction projects to ensure compliance with Columbia University design standards and photograph in-house construction sites and file. Perform additional duties as assigned.
General Minimum Qualifications: Bachelor's degree and/ or its equivalent required. A minimum of 3-5 years related experience required. Demonstrated supervisory experience required. Must have hands-on experience in performing repairs and maintenance of all types of HVAC Environmental Controls Systems not limited to AHU distribution systems, VAV Systems, FCU Systems, Pumps, Heat Exchanger Equipment and Fume Hood distribution Systems. Experience in managing Union Labor.
Solid knowledge and trouble-shooting skills with 1) Building Automation Systems, 2) Implement Energy saving initiatives and Air/Water Balancing. Strong computer skills and knowledge and experience working with spreadsheets required. Excellent oral and written communication skills required. Must be able to work under minimal supervision and manage multiple tasks.
Must be able to meet physical demands of position including frequent lifting, carrying, bending, pushing, pulling. Campus is spread-out over 7 MM square feet and involves considerable moving about.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Previous experience in a Hospital or Facilities/Engineering maintenance background preferred. Knowledge of Chilled Water and Steam Systems a plus. Knowledge of existing City, State and Federal Codes a plus. A refrigeration or stationary engineer's license a plus. Knowledge of HVAC System Balancing a plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.