Reporting to the Director of Physical Plant, the Operations Project Coordinator is responsible for supporting a safe, sustainable, and efficient planning, operation and maintenance of buildings and systems of the Wesleyan University campus, compromised of almost 3 million square feet of academic, administrative, athletic and residential space in approximately 300 buildings.
Offer technical, operational, and administrative information, and resolution of technical issues to customers and staff
Provide technical support for projects including design, installation, maintenance, testing, evaluation and operation of systems
Analyze system requirements, capacity, cost, and customer needs to determine project recommendations
Inspect mechanical, electrical and plumbing equipment to ensure accordance to specifications, safety standards and quality standards
Monitors assigned projects for compliance with budget, schedule and contract.
Maintains project documentation including submittals, schedules, requisitions, test reports, correspondence and close out materials.
Assists with quality control and quality assurance oversight of projects. Work with testing agencies to schedule testing on site. Reviews and files project test reports.
Performs field inspections to confirm drawing and specification compliance.
Reviews, records and verifies consultant/contractor invoices for accuracy prior to obtaining appropriate approval levels for payment. Maintains project records both on-line and on file. Provides ongoing database maintenance for planned and corrective maintenance and project work.
Schedules and attends project meetings as required by the team. Prepares meeting documents and creates presentation materials. Records and distributes meeting minutes.
Assists in the opening and closing of student housing which includes inspecting and photographing conditions.
Ensures that all campus buildings and grounds are maintained to the highest achievable standards by proactively resolving or reporting items requiring maintenance or repair for all shops.
Conducts weekly inspections of facilities as assigned. Assigns corrective actions where required.
Responds to emergency calls when needed after hours, on weekends and holidays;
Performs all other duties as assigned.
High school graduate and 5 years work experience on technically complex mechanical systems in an institutional setting.
Working knowledge of all local, state and national building codes including fire codes.
Demonstrated ability to read and interpret specifications and blueprints.
Working knowledge of construction terminology, budgeting methods.
Excellent organizational skills; and the ability to excel in fast-paced, team-oriented environment.
Effective oral and written communication skills.
Ability to administer customer service and resolve conflicts in a professional manner.
Desktop computer skills including the proficient use of Word, Excel, PowerPoint, internet, e-mail and maintenance management systems.
Valid State of Connecticut driver’s license.
Bachelor’s Degree in mechanical, electrical or civil engineering, or related field.
3 years of experience in construction administration. Proficiency in MS Excel, Power Point and AutoCad.
Wesleyan University does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record. To learn more about Wesleyan's promotion of equity and inclusion throughout the University community, please visit http://www.wesleyan.edu/inclusion/. The following person has been designated to handle inquiries regarding the non-discrimination policies: Antonio Farias, VP Equity and Inclusion, Title IX and ADA/504 Coordinator: 860-685-4771.
Wesleyan University, founded in 1831, offers instruction in 46 departments and 45 major fields of study and awards the bachelor of arts and graduate degrees. The master of arts degree and the doctor of philosophy are regularly awarded in six fields of study. Students may choose from more than 900 courses each year and may be counted upon to devise, with the faculty, some 900 individual tutorials a...nd lessons.
The student body is made up of approximately 2,900 full-time undergraduates and 200 graduate students, as well as about 200 part-time students in Graduate Liberal Studies. An ongoing faculty of more than 300 is joined each semester by a distinguished group of visiting artists and professors. But despite Wesleyan’s growth, today’s student/instructor ratio remains at 8 to 1, and about three quarters of all courses enroll fewer than 20 students.