Advertised Summary Job Description: Reporting to the University Chaplain/Associate Provost, the incumbent supports the mission of the Office of the University Chaplain and the overall mission of the Earl Hall Center. Works closely with the Departmental Administrator to ensure integrated programming, venue and event management. The Program Coordinator with support from the departmental administrator is responsible for weekend and evening management of private, student and departmental events. Must be able to work variable evenings and weekend hours, may be asked on occasion to come in early, and cover emergencies as needed.
Responsibilities: 1.Provides operational support for Earl Hall and St. Paul's Chapel. Supervises the Events Associates, and serves as on-site venue and operations manager in St. Paul's Chapel and Earl Hall. Assures coverage of Earl Hall and St. Paul's Chapel. Works with the Departmental Administrator on the scheduling of Programming Associates, Events Associates and Senior Events Associates to ensure the students' schedules are aligned with their work-study allotments. Assist with payroll for casual and work study students. Assists with training sessions for student workers and casuals at the beginning of each semester and as needed throughout the academic year. Confirms the accuracy of timesheets submitted by Programming Associates and Senior Programming Associates. Provides event management support for private events taking place in Earl Hall and St. Paul's Chapel. Responsible for on-site management for weddings, memorial services, concerts, departmental events, university ceremonies, and other special events in the Earl Hall Center. May be required to work variable hours in support of programming and private rentals in St. Paul's Chapel or Earl Hall. Supervision of events includes the communication and enforcement of Earl Hall Center policies, venue set up and breakdown for events, calling Public Safety about problems, and providing instructions for the Sexton and/or Public Safety Officer on duty.
2.Assists with the annual Baccalaureate Service. Manages special events hosted by the Office of the University Chaplain.
3.Along with the Departmental Administrator, assists with the identification, monitoring and resolution of some facility issues of the Earl Hall Center. Includes submission of work orders, reviewing of events Associate logs for facility related issues, monitoring HVAC concerns, ensuring the condition of furniture and operation of equipment, straightening up of classroom and common areas in the Earl Hall Center, overseeing the extermination needs, and other duties and projects as assigned.
4.Responsible for the distribution of the Earl Hall Center mail including transporting mail and supplies to Office of the University Chaplain Lerner Office and the keys to the rooms in Earl Hall and St. Paul's Chapel when needed.
5.Provides general administrative support for the Departmental Administrator, and Executive Assistant in other related projects and tasks as assigned.
6.Assists the University Chaplain with preparation for speaking engagements and presentations and conducts research for special projects, including Internet research, compiling information, and performing analyses of issues and materials as needed.
7.Other duties as needed
General Minimum Qualifications: Bachelor's degree and/or equivalent in experience.
Applicant MUST meet these minimum qualifications to be considered an applicant.
Additional Specific Minimum Qualifications: Strong communication, excellent writing skills, interpersonal and organizational skills required. Computer literacy required. The Program Coordinator and Venue Manager must demonstrate respect for and understanding of services in houses of worship and be able to work in a nonsectarian interfaith Office of the University Chaplain. The Program Coordinator and Venue Manager must be able to balance multiple priorities and projects, be sensitive in highly emotional situations, must consistently exercise discretion and excellent judgment.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.