Job Scope: The Environment of Care Manager will manage multiple facilities, telephone and data networks, utility systems, HVAC, Fire Alarm and Sprinkler systems, vehicles and facilities budget. Maintain compliance with OSHA and Joint Commission standards. Conduct and document drills, tests, and inspections. Maintain documentation and assist with staff training. Supervise staff in performance of facility maintenance, repairs, office moves, event booking and setups. Perform repairs and office moves as needed.
Essential Functions: The work environment characteristics, responsibilities, and competencies described here are representative of those an employee encounters and is required to perform while meeting the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manage, schedule and track all maintenance tasks within prescribed budget.
Act as interface with all outside contractors, assuring quality and cost effectiveness of work performed
Manage office moves and move office furniture.
Manage or perform routine repairs.
Maintain KYC landscaping in areas not covered by landscape contract. Remove snow and salt in areas not covered by contract.
Manage land line and cell phone systems.
Manage installation and maintenance of all telephone equipment and internal cabling.
C. Information Systems
Maintain computer network as assigned.
Manage maintenance requests on printers, copiers and fax machines.
Assist with other IS tasks as needed.
D. Environment of Care
Coordinate Environment of Care Committees.
Maintain compliance with OSHA requirements.
Maintain Joint Commission compliance for Environment of Care Standards
Train staff in the areas of safety, disaster and infection control.
Conduct and document drills, tests and inspections.
E. Special Events
Manage scheduling for all meeting rooms including self help groups
Manage set up and take down room and provide technical support for all internal and outside meetings held at KYC including early morning and late night.
Provide technical support and training to staff doing presentations.
Responsible for room rental negotiations and contracts.
Primary responsibility for the interface with contracted transportation providers.
Maintain KYC vehicles.
G. Housing Program Property Management
Conduct regular inspections of the apartments.
Handle calls for problems and repairs at the apartments.
Various duties as assigned.
Carry cell phone for emergency coverage.
Supervise Environment of Care staff.
Back up all duties of the Environment of Care Coordinator.
II. General Competencies
Be a productive member of the staff
Take the initiative to act on own
Use excellent judgment
Make use of supervision
III. Core Competencies
Develop, maintain, and update the facility and its systems
Maintain records in compliance with standards
Collect, validate and compile data
IV. Special Competencies
Knowledge and ability to develop, maintain and update telephone, computer, electric, natural gas, HVAC, fire alarm, plumbing and AV systems.
Lead, plan, and effect environment of care practices
Ability to prioritize tasks, work with a flexible schedule, work independently and be self-directed
V. Education and Experience
Minimum AA degree or five years of experience in facility management.
Technical experience and/or training in one or more systems preferred.
Proficient in MS Office Suite including Outlook, Excel and Word.
Valid driver’s license and acceptable driving record with 25/50/20 auto insurance coverage.
VI. Work Environment
This job operates in a professional office environment requiring routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Travel between sites is required and will precipitate exposure to changing road/weather conditions.
The employee will be exposed to both indoor/outdoor conditions in performing essential functions of the position.
An employee in this position must be knowledgeable and skilled in the safe use and maintenance of the following tools:
Hand Tools: various wrenches, hammer, grips, saws, sledgehammer, etc.
Power Tools: wrenches, grinders, sanders, drills, saws, etc.
Moving Aids: dollies, hand trucks, step ladders, and full ladders.
VII. Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear, to stand, walk, use hands to finger, handle or feel; reach with hands and arms above the shoulder, bend/stoop/squat, climb stairs, push or pull, climb ladders, and grasp/grip equipment and tools.
Vision requirements include depth perception, field vision, and close visual acuity to prepare and analyze data and figures, and view a computer terminal. Visual acuity:
to perform activity such as operate machines, some mechanical or skilled trades tasks of a non-repetitive nature such as carpentry, plumbing, etc.,
operate vehicle (s), and
to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
The noise level in the work environment is usually minimal; but at times can be moderate to loud.
Occasional lifting and carrying of 25-100 lbs.
VIII. Chain of Authority
Reports to the Chief Operating Officer
IX. Schedule/Time Keeping
Full Time, Exempt, 37.5 hour work week
Time Keeping – Accurately record hours worked in the electronic timekeeping system (on a daily basis when possible) in accordance with the timekeeping policy and practice.
Kenneth Young Center is an Equal Opportunity Employer
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Kenneth Young Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kenneth Young Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Kenneth Young Center expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kenneth Young Center’s employees to perform their job duties may result in discipline up to and including discharge.
For consideration, please submit resume and cover letter detailing your interest in the position using the application function provided by NPO.net
Kenneth Young Center is a 501 (c) (3) not-for-profit, comprehensive provider of mental health and senior citizens' support services. Our mission is to help people "feel good, do better and find solutions" by providing: Counseling for adults, children, families. Assessment, stabilization, linkage for adults/children in psychiatric crisis. Treatment, support, and recovery services for those... with serious mental illness. Service coordination and in-home services for frail elderly persons. Volunteer opportunities.We are accredited by the Joint Commission on Accreditation of Healthcare Organizations, a nationally respected body with stringent standards of excellence in care. Kenneth Young Center offers a broad range of exciting employment and internship opportunities. All of our positions contribute directly to our mission of providing mental health and senior services to help people feel good, do better and find solutions.Our employees enjoy: Competitive pay, exceptional benefits and generous paid time off A friendly and supportive work environment Specialized rewards and recognition programs Training and skill development opportunities Challenging and diverse work assignments Personal development and career experience