Summary: The Director of Facilities Management is responsible for the safe and effective maintenance and monitoring of the Museum’s overall physical plant including all HVAC, plumbing, electrical and mechanical systems, as well as general upkeep of the Museum’s grounds. This is a hands-on position that proactively directs and manages a preventative maintenance program for the facility. Performs and/or coordinates all engineering operations and mechanical/electrical maintenance on a day to day basis. This position also plays an important stewardship role in the successful functioning of the Museum, ensuring that all systems are maintained, and that the building’s appearance reflects the care we take in presenting all aspects of our programs and exhibits. This position reports to the Internal Operations Division Head.
Administers and maintains the successful functioning of the Museum’s overall physical plant including all HVAC, plumbing, electrical, and mechanical systems.
Maintains the requisite licenses and permits required by local laws and ordinances to operate, repair, and maintain the facility equipment and systems.
Develops and initiates a master plan for preventative maintenance of the Museum’s HVAC, mechanical, and electrical systems; plans and oversees maintenance projects managing budget and time accordingly.
Operates and proactively maintains HVAC systems to optimum efficiencies while maintaining required humidity and temperature controls for the safety and preservation of the Museum’s collections.
Solicits bids and monitors performance from sub-contractors for all necessary testing, inspection and service on building’s HVAC, mechanical, electrical fire/life safety, plumbing and building automation systems as well as other contracted services. Proactively ensures contractor compliance with Museum policies and procedures.
Procures and administers yearly vendor service contracts for all building systems maintenance (HVAC, elevators, roofing, etc.) in addition to landscaping and pest control.
Participates as a member of the Museum’s Safety Committee and assists in the updating, testing and monitoring of emergency procedures.
Coordinates yearly OSHA training for facilities staff, responsible for departmental staff emergency and safety protocol and training.
Recruits and assists in hiring and training of all custodial and maintenance personnel.
Supervises and participates in necessary general repairs to plumbing carpentry windows and general mechanical areas as well as general maintenance of the buildings and grounds.
Plans and ensures preventative maintenance is carried out on all equipment, buildings, and grounds; maintains detailed records of completed maintenance and repair work.
Oversees landscaping activities, maintenance of sidewalks, parking areas, and all hardscapes on the 19 acre property; contracts the removal of storm waste and snow/ice.
Manages and oversees assistance support related to custodial work for events, rentals, and public programs to ensure proper staffing before and after events.
Provides written and electronic monthly status updates to the Internal Operations Head regarding facilities management activities and projects.
Provides oversight of the Museum’s swimming pool yearly maintenance and permitting.
Required Education, Knowledge, Skills, Abilities:
Degree from an accredited college or university in Engineering, Building and Construction, HVAC Maintenance, Mechanics, or related field with a minimum of seven years of maintenance/engineering experience and five years of management experience as a Facilities Manager, Facility Supervisor or Engineer.
High level of knowledge and proficiency with HVAC, electrical, mechanical, and general building maintenance and operation
Experience in contracting with and proactive supervision of outside contractors, vendors, and consultants.
High degree of proficiency with desktop computers and standard applications such as Word, Excel, and PowerPoint.
Excellent verbal and written communications skills and the ability to effectively communicate in a timely manner and with ease at all levels of the organization are essential.
Expertise in budget management and budget planning within established guidelines; skill at managing a large and complex budget is essential. Ease working with budget development, reporting, and cost schedule monitoring.
Sensitivity to and respect for a cultural property environment and landscape; thoughtful approach of stewardship of the facility as an historic site listed on the National Register of Historic Places.
Ability to recognize, analyze, and develop corrective actions regarding cost, schedule, and quality issues associated with projects when necessary.
Excellent time management skills and ability to coach and motivate staff.
Must show a proactive initiative to work and ensure all assigned tasks are completed in a professional and timely manner.
Strong organizational skills and ability to follow through in project and time management as well as a high level of discretion and confidentiality.
Ability to multi-task, prioritize, and work well under pressure, meeting deadlines as assigned.
Good customer service skills, collaborative attitude, and friendly manner required when working with visitors, staff, board, and docents.
Ability to perform medium to heavy work. Climbing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping, talking, hearing. Close visual acuity. Subject to atmospheric conditions. Ability to lift 40 lbs. Physical coordination/skills to handle and move equipment.
A bachelor’s degree in Mechanical Engineering or related discipline.
Experience and/or training in a museum or cultural environment or other high standard environment.
Working knowledge of Auto CAD and /or project planning applications.
Responsible for own work.
Supervises Facilities Coordinator position and all custodial positions.
Reports to the Internal Operations Division Head
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Offering the personal attention of a small liberal arts college, coupled with the breadth and global relevancy of a leading research institution, Wake Forest claims the distinction of being the nation's premier collegiate university. Wake Forest is consistently ranked among the top 30 universities in the nation. Our mission is to educate the whole person, graduating students who seek purpose-fille...d lives while building a community dedicated to serving humanity in the spirit of our motto, Pro Humanitate.