Westminster Presbyterian Church is seeking a full-time Church Business Administrator. The Church Business Administrator is responsible for administering the business affairs of the church, working with congregation members and staff to achieve the objectives of Westminster Presbyterian Church, including the overall direction for the daily management of the church office, the coordination of all human resources, finance, accounting, facilities, maintenance, operations, events scheduling, purchasing and the church’s technology systems.
DUTIES AND RESPONSIBILITIES:
Office Management Gives general direction to the weekday operation of the church office to help ensure church websites and programs are updated, calendars are updated, bulletins are published, weekly emailers sent and monthly postcards/newsletters are published and distributed. Responsible for the daily management of the church office, including human resources which may include but not limited to maintaining personnel records, new hire orientation and onboarding. Sees to the maintenance of all office equipment and computer systems. Assists the Human Resources Commission in the development and administration of the personnel policies and procedures of the church. Assures the church’s compliance with federal and state labor laws. Assists with the answering of phones, greeting visitors and handling of incoming and outgoing mail. Participates in weekly staff meetings and scheduled committee meetings. Oversees the correspondence regarding memorial gifts and special donations, prepare certificates in regards to new members, baptisms, and columbarium. Coordinates and supervises volunteers in the task of church ministry (i.e., office volunteers, Wednesday Warriors).
Facility Management Administers the policies and procedures concerning the use of all church properties, and facilities. Coordinates relationships with outside church groups. Sees to the maintenance of all office equipment and computer systems Orders office and church supplies, including but not limited to office, cleaning, kitchen and maintenance supplies, to ensure the inventory is maintained at a level to meet the needs of the office and church. Makes changes to HVAC setting throughout the year; maintains maintenance schedules and calls for repairs. Works with staff and organizations in coordinating the assignment of classrooms and church facilities for all activities. Evaluates periodically the insurance needs of the church, making recommendations to Building & Grounds and Finance Commissions as necessary. Oversees the security of the church. Maintains an inventory of church property and equipment.
Financial Management Ensure that the financial operations of the church are in accordance with both church policies and procedures and standard accounting principles and procedures. Oversees the Church’s Financial Coordinator who is responsible for the receipt, deposit and disbursement of all church funds; administering of the payroll for church employees; all church accounting. Works with the Finance and Strategic Planning Commission / Church Treasurer in the interpretation of financial reports to ministries; the implementation of the churches Strategic Plan; development and monitoring of church budgets; involved in all aspects of church fundraising, stewardship, endowments and heritage society.
Bachelor’s degree in business or a related field or 5 – 7 years’ experience in and equivalent environment. NACBA certification preferred or achievement of certification within 2 years of hire. Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles. Exceptional organizational skills, ability to prioritize and multitask using good time management skills in a fast-paced environment. Excellent verbal and written communication skills to interact with members of the congregation, staff, and community Ability to maintain discretion and confidentiality with highly confidential information, conflict situations, payroll and human resources functions. Ability to manage a complex organization and supervise employees. Ability to manage a consensus decision making process. Ability to develops and administer policies and procedures concerning the use of all church properties, and facilities. Knowledge of computer systems, including word processing, electronic communication software, membership software, and financial reporting and accounting software. Timely and consistent attendance and availability for monthly commission meetings. Ability to adapt to changing duties and functions as deemed necessary by the Lead Pastor, HR Commission or Session. Have a gift for leadership, good organization and administration skills. Be a "team player" and ‘bridge builder’ and relate warmly to the preschool families and staff.
Westminster Presbyterian Church is a 900 member congregation located in northeast Rockford, Illinois (near I-90 and 40 miles from Chicago suburbs), Westminster is a thriving faith community with a proud 160-year history.