Position Overview - The Property Manager serves as the main representative of the company to the public for the Towers at Williams Square (TAWS). The Property Manager will assist in sustaining a positive tenant relations program. The Property Manager is the principal individual responsible for leading all initiatives and strategies that impact the current and future tenancy of TAWS. The Property Manager also has a thorough understanding of (and ability to manage) all external functions and activities that are directly related to enhancing the occupancy, performance and public perception of TAWS. This includes managing our efforts concerning tenant relations, marketing and leasing, project management, vendor coordination and public relations. This position requires a comprehensive marketing and leadership skills as well as negotiating capabilities. This position is also responsible for maintaining and enhancing the TAWS brand. A key component of this position will be the formulating and executing a plan to reinvigorate and stabilize TAWS once Pioneer vacates the complex.•Supervise and administer all “deal-driven” tenant and landlord construction, as well as CapEx projects for any given fiscal year that are intended to enhance or maintain occupancy. Be able to leverage knowledge of the property to assist tenant coordination with as-built conditions, available utilities, and any known constraints. Review Tenant (or Landlord) work drawings, including MEP/FP plans, enforcing the execution of LL approved plans during tenant build-out.•Assist in the creation, updating and management of a five-year Capital plan for the property. Administer CapEx requests and annual Capital Plan (large projects) for implementation and completion on time and on budget.•Evaluate market comparables and all new construction; and report all changes in rent, concessions, incentives and other amenities offered by competitive properties, which Property Manager is made aware of.•Assist in creating, supervising and implementing the marketing program.•Assist in the annual capital improvement process as needed, including bidding and supervision of work.•Inspect vacant units for market readiness prior to leasing tour, move-in and inspect for damage after move-out.•Assume key roles in various community and industry boards such as BOMA, Chamber of Commerce, etc.•Effectively build and maintain relationships with internal team, and all external contacts, including (but not limited to) vendors, suppliers, tenants, contractors, contracted services, local authorities, local code officials, etc.•Effectively assist in management and coordination of vendors through a thorough understanding of all applicable service or maintenance contracts, maintain open communication with vendors through regular meetings. Ensure that our vendors incorporate VOP cultural values.•Understand and follow VOP policies for bidding, identify qualified bidders, manage all construction activity to meet plans and specs., complete on schedule and on budget.•Understand any existing or (implement) new technology that are integrated during tenant and landlord construction. Ensure these systems are incorporated in the construction process - all BAS systems including (but not limited to) lighting controls (BMS / EMS), HVAC, fire / life safety alarm systems, irrigation control, vertical transportation, electrical distribution / wiring and lighting, plumbing (interior & exterior).•Understand the scheduling of all preventative maintenance, repairs, services, grounds maintenance, HVAC maintenance, painting, cleaning and other maintenance that efficiently operates the property.•Assist with tenant complaints and manage public relations.•Assist with the coordination and presenting of the annual budget for Ownership approval and assist with the implementation of the annual budget.•Oversee accounts receivable – assisting tenants with billing questions, late letters and late fees, review recurring rent charges, etc.•Other duties as assigned.
•Must have at least three years of experience working as an Assistant Manager, and a minimum of five years of property management experience on a large commercial office building.•At least five years of project/construction management experience.•Knowledge of commercial building practices and systems, HVAC, plumbing and electrical systems.•Must have excellent organizational, analytical, verbal and written communication skills.•Proven ability to be flexible, prioritize and manage multiple projects, as well as solve problems in a timely manner.•Excel, Word, and computer skills required.•RPM/RPA and broker designations a plus.•BA or BS degree required.•Must possess a current and valid driver’s license.
Vanderbilt Office Properties is a vertically-integrated real estate investment management firm focusing on office investment and development opportunities throughout the U.S. Founded in 2014, VOP owns, leases and/or manages commercial office buildings in the following markets: Ft. Lauderdale, FL, Dallas, TX, Nashville, TN, Chicago, IL, Kansas City, MO, Minneapolis, MN, Raleigh, NC and St. Louis, M...O.
VOP is focused on growth in all of the markets it currently operates in and is actively looking to expand in many more. The firm prides itself on being a best-in-class operator and challenges all employees to “Think like an Owner” in order to drive building value and ensure continual tenant and client satisfaction.