Oversee, supervise and schedule the maintenance and security staff. Responsible for department personnel management, including job assignment, department organization, training, professional development, and performance reviews.
Determine scope of maintenance and staffing costs of all owned/leased campuses.
On a day to day basis, schedule and supervise facilities and security staff and cleaning services, and coordinate responses to all facility requests for maintenance and repairs and for school activities and programs, including sets ups, takedowns and cleaning.
Organize, schedule and oversee regular preventative maintenance and repairs on mechanical, electrical, plumbing, HVAC, roofs, finishes, security, safety and monitoring systems, and other equipment.
Develop or facilitate campus-wide furniture, fixtures and equipment inventory system.
Manage maintenance, repair and construction projects with sensitivity to school schedule, school holidays and breaks, and other operational need Oversee after-hours and weekend on-call maintenance service as needed.
Manage and oversee building systems life-cycle inventory with planned replacement and repair schedules.
Oversee the development of a major maintenance/repair/replacement plan for all campuses as part of the school’s long-term financial plan and budget.
Oversee regular cleaning of the school and grounds maintenance, and manage cleaning services contractor and landscaping vendor, if applicable.
Determine whether maintenance, service, repairs, and improvements should be completed in-house or by outside contractors. Determine scope of work, obtain outside bids, negotiate contracts, recommend contractor/vendor selection, and manage the contract obligations including quality, added value, timeliness and budget.
Ensure compliance with local, state, and federal regulatory requirements, including work safety regulations. Oversee and maintain records of inspections of all building systems as needed for compliance (fire alarms, elevators, heating system, etc.). Oversee safety program for custodial/security personnel; provide monthly safety meetings and keep MSDS files current.
Recommend and manage facilities annual operating budget and facilities capital budget. Responsible for reviewing budget reports and managing and controlling expenditures including personnel costs to make the best use of school resources.
Collaborate with academic and staff leadership to understand the facilities work needed to support the school’s mission and operations (e.g. athletics, technology, and security).
Participate in the strategic development and management of the campus (e.g. master plan, zoning compliance, traffic circulation, utilities services, energy management)
Evaluate and manage storage and archival needs for all campuses.
Work closely with the chair of the facilities committee; Key contributor to the facilities committee (Agenda, reports, minutes).
College or trade school degree or equivalent experience required, preferably in one of the following disciplines: Industrial Management, Construction Management, Civil Engineering, Mechanical Engineering, or Architecture. A profession license in one or more job-related area is preferred.
Five to ten years of related technical work and supervisory experience is required.
Related experience could entail construction, plant engineer or facility management physical plant maintenance. Experience in an educational setting is a plus.
Proven personnel management skills and contractor and vendor management experience in obtaining and evaluating multiple bids, negotiating contracts, managing quality, time and budget performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
Proven purchasing management skills and experience.
Thorough knowledge of building, pumps, motors, grounds maintenance and general mechanical operations and procedures.
Knowledge of OSHA requirements relevant to the school including but not limited to
Material Safety Data Sheet (MSDS) requirements and procedures. OSHA training, i.e. OSHA 10, Asbestos awareness.
Ability to deal with multiple priorities, functions and activities. Ability to set priorities effectively given time, staff and budget constraints. Resourceful and well organized.
Strong interpersonal abilities and communication skills both verbal and written. Ability to work collaboratively and communicate effectively with all members of the community, including teachers, administrators, staff, and parents.
Ability to adapt behavior and to manage conduct of facilities and security staff to function
effectively in the organization’s culture.
Technology user skills sufficient to use Outlook, and prepare reports in Excel and Word.
Special projects and other work as assigned by the Director of Finance and Operations, including work on all campuses.
Current New York driver’s license, clean driving record and operational vehicle. Subject to criminal and background check.
Physical Requirements and Work Environment
Frequently lift equipment and materials weighing 50 pounds or more.
Crawl, climb ladders, twist, turn and reach in completing a variety of job duties.
Work outside in hot or cold conditions for extended periods of time.
Work in wide variety of environments as found in all areas of the school, a wide variety of challenges, deadlines and a varied and diverse array of contacts.
Able to operate vehicles and machines.
May work at a desk and computer periodically for extended period of time.