Provide administrative support to the building operations group responsible for the smooth facilities operations of five museum buildings and ten administrative units.
Acts as office manager for the three-member facilities management group of the museum and allied buildings.
Primary contact and informational resource for all faculty, researchers, staff, students, and non-Harvard constituents.
Prioritize work requests, enters requests into DMS work order system, and keeps detailed records.
Schedules annual preventative maintenance services and other services as needed.
Orders department and building materials, processes all invoices, maintain associated purchasing files.
Monitors relevant operating and capital budgets.
Acts as security liaison. Monitor all security reports. Manage card access requests. Program all doors for after-hours events.
Maintains office calendar and calendars of building staff members.
Maintains space allocation records.
Communicate information about any building activities that affect residents to residents. Maintains call list.
Manages telecommunications services for all buildings working directly with HUIT and building occupants.
Oversees shared space scheduling. Coordinates space use with resident departments and Registrar.
Assist in creating and maintaining building database.
Maintains building key lists and distributes keys as necessary.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Business training beyond high school. Three + years in an administrative support position.
College background preferred. Basic understanding of mechanical, electrical, plumbing and building systems. Proficiency with Siemens Apogee and CCure. Proficiency with Windows, Microsoft Word, Excel, Outlook. Strong written and oral communication skills. Has the capacity to manage, prioritize, and respond to email in a timely and concise manner. Possesses the ability to make sound and immediate decisions when dealing with stressful situations. Must be highly organized, display initiative, and follow through on assigned time sensitive tasks and commitments. Must work well in a team environment.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46714BR
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Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.