Advertised Summary Job Description: Reporting to the Managers in the Physical Plant, the Supervisor will be responsible for assisting the Managers in leading the day to day operational functions of the department, schedule necessary systems repairs/replacements, and assist in the development, implementation and administration of preventive and corrective maintenance programs associated with the Physical Plant infrastructure: production and distribution systems. The Supervisor with direction from the managers, manages the planning of job schedules and coordinate it with Client Service Representatives, monitors activities performed by TWU staff and outside contractors, and assists with the resolution of complaints, schedules/coordinates Work Order requests with manpower resources and issues through effective and efficient utilization of personnel and materials. He/She responds to emergency situations (floods, fires, etc) by assisting with the coordination, troubleshooting and communication of emergency activities as required. In the absence of a Manager, the Supervisor will be in constant communication with the Physical Plant Managers and Client Services coordinating WO status & Project progress updates with support from the Assistant Director, leading the operations and managing union Staff.
The Supervisor shall be familiar with the central plant and campus systems managed and ensures compliance with all Columbia University policies and procedures. He/She assists in preparing purchase requisitions, technical/justification memos accordingly and follows up to ensure they are processed timely; prepares and closes out work order tickets in Maximo; assist Managers with maintaining TWU Staff attendance and Kronos data entry; oversees the processing of invoices and audit work to ensure minimal system downtime. The Supervisor will also participate, and most times take the lead, in the preparation and tracking of job plans to ascertain appropriate level of response with assistance from the Client Service team. Responsible for maintaining the inventory of all equipment/tools/supplies in order to reduce expenses annually; on a weekly basis assists Managers in streamlining the Recovery Process of Open/Closed Work order tickets as necessary, not limited to manpower and material charges. Assists Managers in preparing payroll for the department as necessary.
The Supervisor shall be responsible for efficiently coordinating and managing all End-User issues (e.g. Arts & Science, Libraries and Finance) as it relates to the implantation of emergency, preventative & corrective maintenance initiatives of all central steam and chilled water systems for the Physical Plant. In the event of emergencies, the Supervisor maybe required to perform field supervision, generate incident reports and secure financial and word authorizations including access with all End-Users to mitigate. The Supervisor shall be responsible for preparing justification memo's/reports and documentation towards the financial recovery of dedicated system repairs and projects as it pertains to CPM, commissioning and Physical Plant work orders with all End-Users.
Additional responsibilities include coordinating the scheduling, production, distribution and maintenance of all required meetings, reports, documents, correspondence and communications for the department; preparing incident reports; maintaining an orderly set of project files, policies and procedures and preparing power point presentations. Complete field observations of in-house construction projects to ensure compliance with Columbia University design standards, photograph in-house construction sites, and file. Perform additional duties as assigned.
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. A minimum of 3-5 years related experience required. Demonstrated supervisory experience required.
Additional Specific Minimum Qualifications: Solid knowledge and trouble-shooting skills with 1) Building Automation Systems, 2) Implement Energy saving initiatives and Air/Water Balancing, Alignment of rotating parts and Vibration analysis. Strong computer skills, knowledge, and experience working with spreadsheets required. Excellent oral and written communication skills required. Must be able to work under minimal supervision and manage multiple tasks. Previous experience in a Hospital or Facilities/Engineering maintenance background preferred. Knowledge of Chilled Water and Steam Systems a plus. Knowledge of existing City, State and Federal Codes a plus. A refrigeration or stationary engineer's license a plus. Knowledge of HVAC System Balancing a plus. Must be able to meet physical demands of position including frequent lifting, carrying, bending, pushing, pulling. Work environment involves some exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, odors, and/or loud noises. It is also conducted indoors and outdoors. Campus is spread-out over 7 MM square feet and involves considerable moving about.
Preferred Qualifications: Hands-on experience in performing troublshooting, repairs and maintenance of all types of HVAC and Environmental Controls Systems not limited to AHU distribution systems, VAV Systems, FCU Systems, Pumps, (including the replacement of bearings, impeller bushings, shafts, couplings, packing, drive belts and sheaves), Heat Exchangers, Chillers, Boilers, Steam specialties and Fume Hood distribution Systems. Experience in managing Union Labor is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_171813
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.