Coordinator I (Facilities & Construction Coordinator)
Harvard University T.H. Chan School of Public Health
October 1, 2018
USA - MA - Boston
The overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.
The Department of Operations, at the Harvard T.H. Chan School of Public Health, is responsible for all facilities and operations management and planning in almost 1M square feet of office, classroom, and research space. The Department is also responsible for all real estate, facilities maintenance, space management, renovations, construction, security, food service, landscaping, custodial services, emergency planning, environmental health and safety (EH&S), and strategic facilities planning. These buildings are located in both Boston, MA and Cambridge, MA.
Under the direction of the Manager of Buildings and Construction, the Facilities & Construction Coordinator will have duties and responsibilities including, but not limited to, the following:
Coordinate and schedule facility operations throughout campus
Complete administrative tasks as required for the Department of Operations
Notify the community about impactful activities and events
Assist with the scheduling of meetings and provide records of meetings as needed
Execute facilities-related projects and initiatives, such as working through utility disruptions, impactful maintenance and repair activities, and construction activities
Administer and track all vendor contracts for facilities operation
Organize and administer construction project documentation both during projects and upon close-out
Assist with events and activities for the Department of Operations
Enter and track work orders and maintenance requests including Mechanical, Electrical, Plumbing, Carpentry and Painting requests
Maintain a current project tracking sheet and distribute as requested
Update and administer the Department of Operations website, as well as community postings and notifications
Other related duties as assigned
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of related experience required; a combination of education and experience may be considered
Bachelor's Degree preferred
Experience with Microsoft Office and Microsoft Project strongly preferred
Experience with the administration of construction and/or facilities projects preferred
Very strong written, electronic and verbal communication skills; general construction and building system knowledge; experience; bringing tasks to completion effectively and communicating status changes to end-users professionally; experience switching between multiple tasks effectively and redirecting efforts as priorities change; experience working well with different and challenging personalities effectively preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47003BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.