The Facilities Director is a working director position and is responsible for overseeing the maintenance, environmental services, and transportation operations for all agency facilities; Inspects and monitors building safety conditions, and ensures compliance with applicable safety codes. OSHA, licensed electrician, licensed HVAC, has handyman skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Liaises with site managers to ensure safety protocols and standards are followed at all facilities. Ensures all applicable building inspections are performed annually and all fire/safety codes are complied with.
On a monthly basis charts/documents facilities inspections at every Pillars Community Health site and submits reports to the SRVP of Organizational Health.
Ensures every Pillars Community Health site is up to code, compliant and free of safety hazards.
Develops and maintains strong rapport with department heads using a service excellence approach to caring for each facility.
Meets with contracted trade workers to determine the best course of action for work needed at each site.
Coordinates all corrective action efforts for building maintenance. Submits work orders and ensures corrections are completed in a timely manner.
Identifies problems and determines the course of action needed, making recommendations to the SRVP of Organizational Health.
Participates with the budget process and adheres to budget restrictions – cost conscious.
Monitors and assures proper maintenance of all facility grounds and systems including HVAC, electrical, plumbing and security.
Researches cost for contracted work, requests proposals, secures eligible contractors, and may negotiate costs for services. Communicates information to Senior Management for consideration and execution of services.
Develops new relationships with and fosters existing relationships with all contractors, vendors, donors, Board members, volunteers, or other associates affiliated with improving or maintaining agency facilities.
Serves as the designated emergency contact for after hour facility issues.
Performs standard repairs as needed – patch and paint, simple plumbing matters, electrical lights, HVAC ducts, etc.
Supervises the Transportation and Facilities Coordinator and ensures that company vehicles are maintained both in terms of cleanliness and mechanical maintenance.
Supervises Handyman position(s) inspecting and ensuring high-quality work is performed.
Serves as the agency Safety Officer, conducting safety related trainings, leading a team of safety representatives from departments and sites.
Attends and participates in all departmental, management and staff meetings as required.
Communicates intentionally, respectfully and effectively with supervisees, with supervisor, with agency personnel and with vendors secured to perform work for the organization.
Meets weekly with supervisor keeping supervisor up to date on all matters regarding facilities management.
Completes all training required by the agency.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable an individual with a disability to perform the essential duties and responsibilities.
EDUCATION AND EXPERIENCE
High School Diploma. Minimum 3-5 years facilities management or related experience.
CERTIFICATES, LICENSES, REGISTRATIONS
A valid Illinois Driver’s License, proof of insurance and automobile is required in order to travel between sites. Certifications/licensure in HVAC, Electrical, OSHA compliance. DL record and background check will be conducted. Meets health center immunization requirements.
Excellent verbal and written communication skills and demonstrated ability to communicate with staff at all levels of the organization
Demonstrated ability in working with vendors and contractors in timely and efficient manner
Excellent attention to detail and problem solving skills
Previous facilities management experience
MS Office Suite experience
Ability to add, subtract, multiply and divide basic mathematical skills.
Critical thinking skills
High customer service skills
About Pillars Community Health
Pillars Community Health is an innovative health and social services agency, one of only a few nonprofits in the state of Illinois to integrate primary medical and dental care with behavioral health, social, and educational services. The organization is the result of a merger between Pillars and Community Nurse Health Center on January 1, 2018. To learn more about our merged agency, visit www.PillarsCommunityHealth.org
Pillars Community Health is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, religion, creed, color, national origin, gender, age, marital or veteran status, sexual orientation, disability or any other legally protected status.