Reporting to the Corporate Manager – Facilities, the Facilities Supervisor is responsible for directing and coordinating the organization, setup and operation of facilities within the Calgary area. This includes monitoring, maintenance and oversight in accordance with relevant local, provincial, and federal standards, laws, and regulations. The person in this position will assist with the coordination of property maintenance technicians/workers (employees of the organization and/or subsidiary company employees) either directly or in-directly along with the coordination of a number of outsourced arrangements. The successful candidate will be a commercially astute, process and detail-oriented individual.
RESPONSIBILITIES AND DUTIES
Assists with the coordination of the Calgary based building maintenance program (short-term and long-term) for each building within the portfolio; including, monitoring and adhering to budgets and building contingency plans.
Assists with the management of all aspects of tenant relationships as the landlord; including, but not limited to lease renewals.
Strives to ensures all buildings maintain full occupancy at market lease rates.
Assists the Corporate Manager – Facilities with the implementation of long term plans for each building to meet hurdle investment returns.
Organizes and coordinates local facilities maintenance employees (directly and/or indirectly) to ensure efficient and timely use of personnel and resources while repairing and maintaining buildings, grounds, systems, equipment, electrical, plumbing, etc.
Coordinates contractors and service providers responsible for completing facilities and equipment related projects and repairs.
Coordinates facilities-related activities with tenants, as applicable.
Ensures all Regional, Provincial and Federal facilities, safety and environmental standards and regulations are adhered to and maintains a relationship with relevant oversight bodies.
Assists with the management of all HAZMAT programs; including, wastewater and other HAZMAT disposal programs.
Ensures the security of all buildings and contents.
Provides “On Call” support in the case of emergencies.
EXPERIENCE AND EDUCATIONAL REQUIREMENTS
A minimum of 7+ years’ experience in facilities management.
5+ years’ experience in project management.
Certificate or Diploma in Project Management along with a PMP designation is considered an asset.
Experience dealing with trades and/or general contractors from an owner’s perspective.
Experience in requesting proposals, reviewing bids, selecting ‘best’ contractors, adhering to contractual terms, dealing with deficiencies, etc.
Proficiency with basic office software (Word, Excel, Outlook) as well as property management software packages.
Experience coordinating facilities for a variety of building types and tenant situations.
Strong work ethic, customer service focus, and positive “can do” team attitude.
Ability to respond to situations with a calm and steady demeanor.
Excellent verbal and written communication skills with the ability to draft comprehensive written reports.
Ability to manage and maintain private and confidential information with a high degree of professionalism.
Honesty, integrity and being intellectually curious are required personality traits.
COMPANY PROFILE We are an investment management firm operating in a specialized niche market. The scope of work is diverse and we require a multi-talented individual to be part of our busy team. We maintain a strong commitment to service, excellence and the highest standards of professionalism, loyalty, honesty and business ethics. We have a strong reputation for integrity, discretion and trustworthiness, and expect nothing less from our dedicated team members. Given the private and confidential nature of the work, we do not maintain a company website. More information about the firm will be shared as we contact short-listed candidates.