The Administrative Services Manager is a position requirement flexibility to the various needs of SVCE. The position will spend approximately 50% of the time in risk management, 25% in Financial Reporting and Analysis and 25% in Administrative support.
The position requires knowledge of project and contract management, finance, client and vendor relationship management, personnel management, information technology, human resources, and office/property management.
Responsibilities in Risk Management includes:
Provide routine and as needed market information and risk program updates to upper management in both formal and informal settings
Develop internal risk management related policies and guidelines
Communicate market situations, drivers and potential future scenarios to senior management
Ensure compliance with internal policies and external regulations
Effectively balance making highly influential recommendations with the ability to absorb and commence with top-down instruction regardless of its coinciding with that recommendation
Provide a support role for other functions of the agency
Develop and maintain complex excel models to effectively manage various risk programs
Perform other tasks or duties as required or needed
Responsibilities in Management and Strategy includes:
Organize, plan, and prioritize work, developing specific goals and ensuring implementation of action plans to meet internal organizational needs
Hire, train, evaluate, and supervise administrative staff
Provide consistent support and feedback to assigned staff, assist with the creation of professional development plans, and conduct annual performance evaluations
Assist the Director of Finance and Administration with ensuring effective internal communications within the department and across the organization
Responsibilities for Property and Office Manager incudes:
Manage office space, workstation, and storage configuration and support the Director of Director of Finance and Administration with the expansion of office space as needed
Coordinate building maintenance and repairs according to annual requirements and as issues arise, including but not limited to HVAC, elevator, security system, utilities, and garbage/recycling
Oversee vendor contracts pertaining to building maintenance, including ensuring contract compliance and reviewing invoices for accuracy
Responsibilities for Contract and Expense Management includes:
Manage Operations contracts as assigned, including vendor selection and performance monitoring, and request draft contracts and addenda as needed
Review invoices and manage approvals
Review expense reports for accuracy and compliance with SVCE guidelines
Assists the Director of Finance and Administration with management of the Operations budget
Responsibilities for Information Technology and Records Management includes:
Oversee IT activities to ensure adequate and timely support is being delivered to SVCE staff
Manage IT services and security for employees and outside consultants
Anticipate, track, and manage IT expenses according to the budget
In coordination with the Director of Finance and Administration, interface with vendors to ensure audio-visual and other equipment is functioning appropriately
Create procedural documents and tutorials for staff
Lead the SVCE IT Security Team
Troubleshoot IT issues as needed
Salary and Benefits
$107,354 - $168,699, depending on qualifications plus competitive benefits.
EDUCATION: A Bachelor’s Degree from an accredited university or college in public administration, business, accounting, public relations, environmental science/studies, political science, public policy or a related field.
EXPERIENCE: a minimum of four (4) years of progressively responsible management and/or supervisory experience in a corporate environment, public agency/municipality or in a closely related field.
Additional Salary Information: Plus Competitive Benefits