Job Requisition Number: 27198. Residential and Student Service Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor of RSSP. RSSP provides student housing, residential life programs, self-operated dining services for undergraduate and graduate students and their families, and child care services for students, faculty, and staff; it also conducts a year-round conference business, operates eleven campus restaurants, and manages twenty-six faculty apartments. The Central Maintenance, Design, and Minor Capital Projects units provide a comprehensive group of services to all units within RSSP. These services include performing or managing all building trades and related maintenance services, performing interior design services, space planning, renovation project planning and management services, major maintenance, minor capital planning and project management for RSSP.
Under general direction, this position:
•Plans, coordinates, directs, performs a wide variety of special projects including furniture and equipment moves, reconfiguration of systems office furniture, set-up of storage facilities including shelving installation, student room furniture installations, dis-assembly and reconfiguration of student room furniture, installation of playground equipment, and similar projects. •Requests, coordinates, trains, directs, structures tasks of contract staff to assist with performing special project work, including arranging for access, scheduling the work, on-site coordination, providing quality assurance verification for completed work, managing coordination with affected facility user groups. •Functions as the first line maintenance response staff for Residential and Student Services Office Building and Early Childhood Education facilities. •Works together with other Project Crew LBMW as a two-person crew on smaller special projects and augment their own capabilities as needed based on the size and complexity of the project. •Performs and coordinates general maintenance work or project work at the Senior Building Maintenance Worker level. •Performs repairs and coordinates outside repairs on equipment such as gasoline powered pressure washers, similar power equipment. •Performs planning, staffing level needs, material take-offs, purchasing of materials for self-performed projects and projects to be performed by others. •Function as service providers to other in-house project management staff performing selected portions of the overall larger project work scope. •Provides assistance to Skilled Crafts staff to move mechanical equipment, change filters, perform other non-trades level support functions. •Performs, assists with performing, and coordinates preventive maintenance work. •Troubleshoots, diagnoses, repairs, reconditions tools and equipment used in the performance of maintenance and special projects work.
The Lead Building Maintenance Worker (LBMW) demonstrates full competency in performance of all the responsibilities of a Senior Building Maintenance Worker (SBMW). Function as working Senior Building Maintenance Worker (SBMW): •Performs all functions of a SBMW (see below) •Performs facilities maintenance and repairs within the SBMW work scope •Performs equipment trouble shooting, repairs, replacement •Performs preventive maintenance work
SBMW Responsibilities: General (Repair, replace, adjust and/or conduct installations of): Screens, dry erase boards, chalk and bulletin boards, toilet paper dispensers, food service equipment and similar items.
Carpentry (Repair, replace, adjust and/or conduct installations of): Ceiling tile; molding and trim; furniture, fences, gates, door jambs, railings, and similar items. Refer trades level work through supervisor in a timely manner.
Electrical (Test, reset, clean, change batteries, repair, replace and/or conduct installations of): Light bulbs, fluorescent tubes, ballasts and starters, breakers (reset only, as directed), timers, battery operated items including: door alarms, battery powered smoke detectors; bathroom ventilation fans, vacuum cleaners, appliances and related food service equipment. With the exception of ballasts and breaker resets, incumbent must not work with live electricity. Refer trades level work through supervisor in a timely manner.
Plumbing (Repair, replace, adjust, unclog, clean-out and/or conduct installations of): Aerators, faucet washers, hoses and shower heads, drains in sinks/showers/floors (non-powered auger). Repair, adjust, unclog, clean-out, clean: Faucets and valve stems, garbage disposals, toilets, dish machines, showers, patios, floors. Refer trades level work through supervisor in a timely manner.
Wall/ceiling treatment (prepare, clean): Walls for painting. For areas under 16” X 16”: Patch and repair damages as necessary; texture, touch up/repaint surfaces. Paint and/or match existing paint using brushes, rollers, and spray cans. Refer trades level work through supervisor in a timely manner.
Doors (Repair, clean, adjust, lubricate, or replace): Closers, latches, hinges, partitions, pilasters and similar items. Repair, clean, adjust, lubricate, crash hardware. Refer trades level work through supervisor in a timely manner.
Windows, mirrors, glass (board-up/tape): Broken windows and tape cracks for safety prior to replacement. Take accurate measurements. (Repair, replace, adjust and/or install): Rollers and glass (not to exceed 9 sq. ft.) where appropriate. Install and replace residential mirrors. Refer trades level work through supervisor in a timely manner.
Flooring (Repair, replace, adjust and/or conduct installations of): Tile (VC and ceramic), baseboard, linoleum, carpet, carpet squares, thresholds, safety strips, etc. Install carpet/linoleum under 9 square feet. Refer trades level work through supervisor in a timely manner.
Furniture: Assemble/disassemble and move and store as needed. Tear down/set up bunk beds and lofts.
Special Project Work: •Plan, manage, and perform major move projects including determining project phasing, move staff and equipment needs, length of time needed to complete the project, planning of special equipment needs based on move project logistics. •Plan, manage, and perform special events set ups including tent-type structure set-up, equipment delivery, provision and set-up of portable generators, logistics planning. •Assemble and install playground equipment, cushioned play surface materials. •Construct fences, gates, guard rails, parking bumpers; set bollards, posts; install signs, and similar items. •Perform major installations or replacements of window coverings: including drapery hardware, hanging draperies, blinds, all types of window shades. •Troubleshoot and repair equipment, e.g. portable generators, pressure washers, similar equipment. •Replace pulleys, belts, hoses, bearings, and similar items in performing repairs on non-building system mechanical equipment. •Install student room systems furniture; plan, manage, perform reconfiguration projects, large scale repairs, retrofit projects; perform parts and material take-offs for purchase prior to projects. •Self-perform and direct others in office systems furniture installation, including planning for: project logistics, necessary project components, disassembly, reconfiguration, and reassembly of systems furniture in occupied office environments. •Lead temporary contract labor forces when needed on a per-project basis. Plan required staffing size, project duration, equipment needs based on crew size. Provide on-site transportation for contract crews as project needs dictate. Train, direct, and is responsible for project work quality and timely completion whether self-performed or performed by temporary contract help. •Manage own project work load base on individual client needs, determine when contract labor forces are needed and self-arrange for contract worker schedules. •Perform annual non-building system fire alarm testing and supporting documentation to ensure occupancy safety and building safety compliance. •Operates large, lift-gate equipped trucks (non CDL) as needed in the performance of duties. •Schedule preventive maintenance work in accordance with established PM schedules. Perform/coordinate work related to performance of PM’s. •Assist in the coordination and execution of shutdowns, barricade work sites; provide access, power, and related items. •Coordinate and oversee on-site contract service providers including specialized equipment repairs, provide parts, materials where applicable, and related coordination issues. •Coordinate and provide on-site direction for special projects including furniture moves, furniture assembly or reconfiguration, special equipment moves, support work for emergency repairs, related work. •Ensure adherence to safe work practices for work performed either individually or by a crew.
OTHER: Preventative Maintenance (PM): Establish timelines and perform PM work in all areas of SBMW duties, including changing filters on mechanical systems as required or requested.
Vehicles: •Maintain records on the upkeep of University assigned vehicle (if applicable). •Log-in mileage. •Maintain vehicles according to fleet services. •Operate vehicle on UC business with valid CA driver’s license while observing traffic laws. •Park vehicle in proper locations. •Responsible for any citations relating to the operation of the vehicle.
Maintenance Operations Coordination: •Purchasing materials, supplies, equipment •Sourcing parts and materials for projects •Sourcing of specialized services for specific projects •Exercise care and follow the manufacturer’s instruction in the use of UC equipment, supplies, and power/hand tools. •Maintain the shop, storage, and various work areas in clean orderly and safe condition. •Maintain, secure, and inventory all tools, equipment and supplies. •Participate in: Maintenance shop set-up, clean-up, improvement and oversight •Follow the established priority repair system in performance of duties. At the end of each work day delivers completed work orders to the Unit office. •Maintain files to include, but not limited to, paint charts, supplier information, warranties, specifications, inventory, plan/blue prints, detailed floor plans
Administrative Functions (administer or complete): •Work requests/orders •Work order management/ TMA assignment and closeout (when available) •Open tag reporting •Daily log sheets •Departmental purchasing procedures •Process development participation •Departmental committees as assigned •Perform other related duties as assigned
Safety and Health Awareness/Responsibilities: •Performs all work in conformance with EH&S health and safety policies, OSHA and other applicable federal, state and local fire, health, safety, emergency-preparedness, pollution-prevention policies, RSSP policies and procedures and University of California’s policies and procedures, including IIPP (Safety and Health Procedures), Hazardous Materials Communications Program, Health and Safety Manual, as well as any other document authorized by the RSSP management to have bearing on employee safety and conduct. •Aware of potential hazardous operations, and takes appropriate precautions. •Immediately stops work in the event of danger to people or property. •Proceeds with work only after ensuring that appropriate safety procedures have been implemented. •Reports all accidents and/or incidents immediately to supervisor for record keeping.
Interpersonal Relations: •Utilizes good judgment in interpersonal communications in situations requiring sensitivity and tact. Treats customers, co-workers, supervisors and managers with respect and courtesy. •Works in a cooperative manner with co-workers and promotes a cooperative team environment. •Has a good working relationship with a complete understanding of the roles of students, faculty, staff and other RSSP employees as clients. •Demonstrates at all times good communication skills with campus community, including students, building managers, faculty, and co-workers. •Interacts directly with all levels of clients throughout the division in defining project requirements. •Responds to requests for service in a timely manner. •Supports and achieves organizational goals established to maintain and enhance customer satisfaction. •Reports progress or delays and refers major problems to superintendent for resolution and informs customers as needed.•Possesses understanding of and experience with: buildings, building systems, construction terminology, maintenance practices, proper sequencing of operations on projects, methods, procedures, roles, equipment, tools, materials, sources for obtaining specialized materials and services, time required to perform work, and proper sequencing of the required steps in structuring and completing maintenance and special projects work. •Ability to perform all maintenance work performed at the Senior Building Maintenance Worker level. •Ability to effectively plan projects, take accurate measurements, estimate equipment and staffing needs on a per-project basis. •Thorough knowledge of residential and office systems furniture components, disassembly, and re-assembly; troubleshooting, repair of systems furniture and related equipment •Minimum of three years performing project coordination, building and equipment maintenance •Demonstrated ability to troubleshoot and repair of equipment including replacement of parts, wheels, drawers, glides and related items. •Ability to read and interpret blueprints and furniture layout drawings •Ability to organize, lead, oversee, direct the activities of others. •Ability to function as an independent, self-directed work team that self-performs effective prioritizing, scheduling, and resource planning to meet client requests and project needs. •Knowledge and experience coordinating, troubleshooting and responding to customer service requests. •Ability to effectively set priorities based on impacts if work is deferred, prior scheduling commitments, special events schedules. •Ability to evaluate, trouble-shoot inquiries and resolve concerns of staff, contractors, outside consultants, and members of the campus community in an objective and constructive manner. •Ability to communicate clearly and effectively in person, by telephone, radio, and in writing with customers, supervisors and co-workers. •Skill to establish priorities, follow plans and complete goals/objectives. •Skill to contribute as a team player in a respectful and professional environment. •Skill to appropriately address inappropriate or unprofessional behavior. •Ability to initiate and maintain cooperative relationships with co-workers, managers and supervisors, clients, contractors and consultants, and members of the campus community. •Skill to perform basic record keeping functions, organize material and equipment purchase documents - receipts, packing slips, invoices, related documents. •Knowledge of safe work practices and the ability to instruct others in the proper application of safe work practices. •Ability to perform basic construction math, take accurate measurements, write materials lists. •Understands preventive maintenance and its role in a comprehensive maintenance program. Assists with the development of and performs preventive maintenance work as directed •Able to work safely at heights; able to gain access to work in small/tight areas and be able to gain access to work or maneuver around obstacles that requires stairs and ladders, able to safely maneuver supplies and objects up to 75 lbs; sets up and uses scaffolding and/or ladders to perform tasks above ground level.
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