The MSU Detroit Center Facilities Coordinator manages and oversees the building operations and services for the MSU Detroit Center building. The Facilities Coordinator:
Serves as liaison with building occupants from multiple university units, University departments, support units and vendors to coordinate and facilitate the building operations.
Assists in planning, developing, implementing, and monitoring the annual building operating budget. Prepares financial projections and monitors expenditure of funds associated with the building operations using key facility management metrics.
This position supervises, schedules, prioritizes, assigns and evaluates the work of 2-3 support staff.
Assists with space planning and management, including periodic review and reporting of space assignments and utilization.
Assists in developing and implementing policies and procedures to support building operations.
Coordinates the scheduling and use of buildings and space (e.g., classrooms, conference rooms) for events and meetings.
Supervises event set-ups and/or special arrangements for conferences, special bookings or programs.
Communicates with university units and building occupants to resolve problems, update procedures, and coordinate maintenance and improvements.
Orders and maintains supplies for common/shared building areas and equipment.
Manages occupancy planning and move management in coordination with relevant University units.
Maintains usage and service contract agreements for shared equipment.
Coordinates and is primary contact for the repair and maintenance of shared and fixed building equipment and building services such as electrical, plumbing, and air handling with the landlord and appropriate University units, vendors and contractors.
Is primary liaison between the University and landlord for building services such as security, maintenance, janitorial, snow removal, keys, etc.
Coordinates with the landlord and contracted service providers for building maintenance and repairs and cleaning.
Coordinates safety monitoring and procedures with MSU Police and local services as appropriate.
Forecasts short and long term building needs; and orders and maintains shared building supplies, equipment, and maintenance contracts.
Maintains health, safety and security standards to ensure compliance with University, state, and federal rules and regulations, in coordination with relevant University units.
Serves as primary contact during utility outages such as shut downs for service that can impact activities.
Coordinates building access and safety and emergency planning.
Prepares special and periodic reports and planning documents.
Performs additional building specific duties as assigned.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which would be acquired by completing a four-year college degree program in Facilities Management, Business Management, or related field; three to five years of related and progressively more responsible or expansive work experience in facilities management and building operations; experience with building management systems; knowledge of building operations and support, including phones, audio/visual technology, furniture systems, and office equipment; knowledge of technologies for facilities management; experience with accounting and financial analysis; valid vehicle operator’s license and vehicle; proficiency in Microsoft Office applications; or an equivalent combination of education and experience.
Proficiency in Microsoft Office applications. Detail oriented, self-directed individual able to juggle a variety of responsibilities; exceptional organizational and interpersonal skills; ability to work independently with little direct supervision; three to five years of supervisory experience. Strong interpersonal skills, including customer service orientation and experience working with a variety of university departments and external partners. This person will have a "hands on", problem-solving approach with flexibility.
Required Application Materials
Typical work hours are Monday-Friday, 9:00 am – 6:00 pm, but hours vary based on events and staffing, and may include Saturdays and work up to 9:00 pm.
Summary of Physical Demands
Duties associated with this position involve lifting up to 50 pounds, overhead reaching, climbing ladder and stairs, bending, twisting, kneeling, pushing, pulling, and stooping, walking and standing. The job requires moderate physical effort and involves walking 25-50% of the time; and involves sitting and working at a computer in a standard office environment 25-50% of the time.
Bidding eligibility ends on 8/6/2019 at 11:55 PM
Internal Number: 597441
About Michigan State University
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