Reporting to the Director for Building Services, and working closely with the Chief Financial and Strategy Officer, the Assistant Director will be primarily responsible for strategic space planning and project management associated with the Law School's building services portfolio.
Strategic Space Planning and Management
Manage the Law School's master space plan, including:
o space allocation and workspace assignment
o strategic planning and analytical modeling for the Law School's multi-year space needs
o manage the Law School's central improvements budget and review of vendor invoices and requisitions
o integrate and maintain a space management software system
o develop and maintain a space style guide that inventories material specifications
o manage outside third party space rental requests and customer accounts receivable
Project Management and Communications
Provide project management and communications support for the portfolio of projects within the Building Services group, including for:
o space renovations and refreshes o space moves and department relocations
o internal coordination and support with work orders and facilities maintenance
o process and workflow enhancements within Building Services
o semi-annual newsletter for Building Services
Management Reporting and Payment Processing
Manage and monitor ServiceNow reporting for the Finance and Administration group, with a focus on providing excellent customer service and communication
Manage purchasing, accounts payable and accounts receivable processing related to building services and event management
Provide operations support when the Director of Building Services is on vacation or leave
Bachelor's degree or equivalent, plus 5-7 years of relevant experience required. Several years' experience in a professional facilities environment characterized by complex demands, large workloads, deadline pressures, and high client/student expectations, preferably in (but not limited to) higher education or healthcare. Experience working with HVAC, electrical, plumping shops and interior renovations and projects required. Superior oral and written communication skills, including public speaking proficiency, is preferred. Affinity for collaboration and ability to work well with faculty and administration. Ability to work with culturally diverse constituencies. Ability to exercise sound judgment and discretion in the handling of highly sensitive and confidential information. A passion for, and commitment to, delivering exceptional customer service. Ability to travel occasionally and work some evenings and weekends, especially during academic break periods.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502997
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.