Do you have at least 2-4 years of Administrative experience?
Would you consider yourself to be a tech savvy professional?
Are you able to prioritize and manage multiple projects in a deadline-oriented environment?
We are currently in search of a Nonprofit Administrative Specialist for a Medical Association.
ORGANIZATION: Medical Association
LOCATION: Rosemont, IL
POSITION TITLE: Nonprofit Administrative Specialist
DURATION: Temporary to Permanent
SCHEDULE: Full-time (37.5 hours per week)
HOURLY PAY: $15.00-17.00 per hour
Salary: up to $45,000 per year
Is This Your Dream Job?We are looking for an Administrative Specialist with basic database experience. This position will support the organization with administrative support, project management assistance, data entry, processing invoices, meeting planning, tracking website and communications activity, maintaining budget files and staff accountant documents. This is a great opportunity for someone who is currently unemployed and looking to start a new position ASAP.
Our Ideal Candidate:
Bachelor’s Degree preferred
2-4 years of strong administrative support skills, with prior office experience highly preferred
Proven experience with MS Office Suite (Excel, PowerPoint, Word) required
Previous experience using Raiser’s Edge or Salesforce database highly preferred
Experience with processing invoices and maintaining staff account documents
Scheduling meetings; coordination with meeting planners and meeting summaries
Detail-oriented, able to manage their time and multiple deadlines efficiently
Strong oral and written communication skills
Professional demeanor with an ability to work well within a team environment
Demonstrate willingness to learn, teach, and develop new skills
How You Will Spend Your Day:
Draft memos, maintain organize shared electronic files, including all committee rosters
Assist in developing content for electronic and print communications
Prepare surveys, polls, and other project materials for quality focused initiatives
Track Quality Practice budget, maintain budget files, code and process all invoices, maintain staff account statement documents
Track website and communications activity and basic analytics
Respond to member and staff inquiries
Facilitate travel reimbursement for committee and staff members
Attend evening conference calls (1-2 per month) and take minutes
Create and analyze reports from donor database and prepare donor mailings
Monitor, track, and manage on-line application portal
Coordinate award review process and maintain website
Perform other duties as assigned by Director and Development Manager
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please submit a resume to firstname.lastname@example.org with “Nonprofit Administrative Specialist” in the subject line.
Know a friend who would be a great fit? Feel free to send us their resume as well!
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
About Careers In Nonprofits
Careers In Nonprofits is built on the idea that great people want to work with great causes. There are many talented candidates who have a passion for working with nonprofits but not many resources focused on nonprofit careers. We connect the best people with the best causes. Our team of nonprofit career professionals has years of experience matching candidates with nonprofit organizations. Serving Chicago and Washington, DC, we have extensive networks of connections and strategic partnerships with nonprofit organizations.