Reporting to the Facilities Manager, the Assistant Facilities Manager assists the senior Facilities management team (Director of Facilities Management, Senior Facilities Manager, Facilities Manager) with work in all four Harvard Art Museums properties in Cambridge and Somerville, primarily at the LEED-Gold certified building at 32 Quincy Street, Cambridge.
Role and Responsibilities:
Under direction from the Facilities Manager, provides technical direction, support, guidance and advice for the digitally-driven HVAC (climate-control systems), lighting and shade requirements. Works with art museums staff, clients and guests to determine and meet the needs for HVAC, lighting and shade requirements for frequent special events.
Establishes and maintains customer-service oriented working relationships with colleagues within the art museums, the University, and with vendors.
In consultation with senior Facilities staff members, solicits, bids and awards contracts to a variety of vendors. May oversee or direct schedule and scope for these projects.
Contributes to ensuring the ongoing viability of processes needed for maintenance, emergency repairs, safety programs, renovations.
Seeks opportunities to improve or enhance facilities-related practices, such as sustainability (i.e. leading the art museums' Green Team). Proposes ideas and project plans to Facilities Manager.
Critical/Essential Status - During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of the Museums. On call availability for overnight and weekend emergencies required.
Some evening, early morning and weekend hours may be required.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of two years of building operations experience.
College degree in related field preferred. Experience in a college or university setting and/or cultural property strongly preferred. Experience supervising others a plus. Proficiency working with digital building systems (automated lighting; shade; audio/visual) gained through education and/or work experience. Experience working with Union contractors preferred. Must be able to manage multiple responsibilities, set priorities, take initiative, and meet deadlines. Excellent written and oral communication skills. Ability to work independently with minimal supervision, while keeping others informed of progress. Flexible and problem solving attitude with a customer service orientation. Proficiency with Microsoft Word, and Excel, e-mail programs, computerized work order systems, BMS, and Siemens automated controls. Familiarity with Space Management software helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51211BR
About Harvard University Art Museums
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.