Cornell Cooperative Extension of Orleans County has an opening for a Facilities Coordinator at the Albion, NY office.
Under the general supervision of the Executive Director, the Facilities Coordinator has the primary responsibility for cleaning and maintaining the Association's grounds and physical facilities to ensure the safety of staff, volunteers, participants, and the public. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, the office areas, bathrooms, storage areas and entrances. The Facilities Coordinator is also responsible for preparation of facilities for meetings, rentals, & events (including the county fair); mowing; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment; storing rental vehicles; set up/breakdown; and coordinating facility needs with the Executive Director and/or designated staff/volunteers.
Associate's degree plus experience relevant to the role of the position. High School diploma/GED plus 1 year transferrable program/functional experience may substitute.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Valid NYS Driver's License.
Ability to operate a tractor and related equipment.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.
Ability to identify and address safety concerns in the work place.
Reliability and competence with building mechanicals and plumbing operations.
Ability to work cooperatively with commercial maintenance and repair services on occasion.
Physical ability to do heavy lifting, shovel snow, and carry supplies and equipment.
Ability to climb and perform work from a ladder.
Basic computer skills.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
Ability to work effectively with the public and co-workers.
Ability to communicate with supervisor and staff as pertains to the duties of the job.
Administrative Management - 10%
Assist with developing and maintaining written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
Assist with developing and managing building and equipment maintenance schedules.
Assist with creation and maintenance of emergency preparedness plans.
Serve as the staff liaison to the Board of Directors Property Committee and attend the committee meetings as necessary.
Administrative Coordination/Operation - 85%
Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
Collaborate with the Executive Director to keep an inventory of all supplies and equipment.
Comply with established health and safety regulations and guidelines including OSHA/PESHA regulations.
Safely operate all vehicles and other job related equipment.
Follow instructions regarding the use of chemicals and supplies.
Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
In collaboration with supervisor, maintain all equipment operating manuals and maintenance records.
Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
Collaborate with supervisor to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
Work collaboratively with Supervisor and Work Release Program to provide input on necessary and required maintenance tasks.
Grounds and Building Maintenance:
Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc.
Set up and tear down meeting facilities.
Assist with arranging for / performing deliveries and errands.
Provide general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required. Alert Executive Director of any major problems or repairs needed.
Remove snow and ice from walks, roofs, driveways, and parking lot as needed.
Maintaining lawn and landscaping as needed.
Collaborate with Supervisor and staff to ensure the buildings and grounds are prepared for educational programming, including large events such as the annual 4-H Fair and 4-H animal shows.
Rentals & Storage:
Consult Rental/Sign-out Calendar daily for information regarding buildings and grounds use.
Make arrangements for buildings to be opened and closed as per rental/storage needs and schedule.
Serve as the contact for buildings and grounds issues and emergencies outside typical office hours.
Check facilities after use by renters and report damage to Executive Director.
Set up chairs, tables, bleachers, or any other equipment as specified.
Assist with storage and removal of winter storage vehicles.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Successfully complete required in-service training on current nutrition, food safety, budgeting and teaching skills prior to participant contact.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required. Trainings will require travel throughout the region.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applies to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirements and standards.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions
Conduct all programming and activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
Regular and predictable attendance and punctuality.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
This is a part-time, non-exempt position, 35 hours per week.
COMPENSATION and BENEFITS:
Hourly wage $12.50.
Excellent benefits, based on meeting eligibility criteria, including: * Vacation, Sick and Personal time * Paid Holidays * NYS Health Insurance Program (including Dental Insurance) * NYS Retirement * Long-term Disability Insurance * Voluntary Tax Deferred Annuity * Voluntary Flexible Spending Accounts * Voluntary Group Universal Life Insurance * Voluntary Personal Accidental Insurance * Voluntary Legal Plan Insurance * Voluntary Long Term Care Insurance * Voluntary Auto and Homeowner's Insurance * Voluntary Pet Insurance * Voluntary New York's College Savings Program
**ATTACH ALL DOCUMENTS AT THE BEGINNING OF THE APPLICATION PROCESS**
To be considered for this position, you must:
(1) Complete *ALL* sections of the online application including your name, full contact information, experience and education. DO NOT JUST ATTACH DOCUMENTS!
(2) Attach a Resume(PDF or Microsoft Word format).
(3) Attach names and contact information of at least 3 Professional References(PDF or Microsoft Word format).
READ THE APPLICATION INSTRUCTIONS BELOW TO BE SURE YOU ARE UPLOADING DOCUMENTS AS REQUESTED.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) Please refer to the "Applying for a Job (External Candidate)" document for additional guidance here: http://cce.cornell.edu/sites/default/files/applying_external.pdf.
Internal Applicants: Current employees of this Cooperative Extension Association are considered internal applicants. Please log into Workday to search jobs and apply using your professional profile.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00022161
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