POSITION OVERVIEW Mayfield Senior School has an opening for a Donor Database & Operations Associate. This position is responsible for managing the Blackbaud Raiser's Edge CRM database and corresponding products to ensure the success of our fundraising and outreach efforts. The job functions include managing donor records; gift processing; reporting; executing prospect research; assisting with prospect identification and qualification; maintaining financial reconciliation; and assisting with the overall fundraising efforts. The successful candidate will also manage our internal operations and IT systems for the department. This position will report to the Director of Development and will join the Development department as a full time position. MAYFIELD SENIOR SCHOOL Founded in 1931, Mayfield Senior School of the Holy Child Jesus is a Catholic, independent, college preparatory school for young women grades 9-12 sponsored by the Society of the Holy Child Jesus, located in Pasadena, CA. The school is committed to academic excellence within the context of Christian values. Mayfield educates the minds and hearts of compassionate and inquisitive students, and guides them to become joyful, faith-filled, confident young women. Each student makes a meaningful contribution to society as Mayfield fosters their intellectual, spiritual, artistic, emotional, and physical gifts.
The measure of a Mayfield education goes beyond cumulative grade point averages, test scores and academic success. It plumbs depths that touch character and virtue and finds expression in “Actions Not Words.” Mayfield fosters unity within diversity, simplicity and faith that generates a joy of being. As a member of the Holy Child Network of Schools, Mayfield shares in the mission of the Society of the Holy Child Jesus: “to help others to believe that God lives and acts in them and in our world, and to rejoice in the divine presence.” Mayfield offers an education with a distinctive spirit, grounded in the philosophy and spirituality of Cornelia Connelly, foundress of the Society of the Holy Child Jesus. For more information about Mayfield Senior School, please visit www.mayfieldsenior.org.
POSITION RESPONSIBILITIES Raiser’s Edge Database Management ? Maintain data integrity and oversee the Raiser’s Edge Development database and all confidential records ? Enter all gifts/pledges, update codes and other necessary items to maintain robust donor records ? Produce prompt donor acknowledgement correspondence—providing drafts of correspondence/receipts/pledge reminders ? Build/provide mailing lists for all Development Department mailings. Make address updates when mail returned and using mailhouse NCOA (National Change of Address) lists to update addresses ? Create reports, donor analysis, prospect profiles, and other reports to support Board and department activities. ? Support the use of Raiser’s EdgeNXT with ongoing dashboard maintenance and list development for department ? Manage, as requested, Special Events data, participation, rsvp lists, gift receipting and reconciliation ? Maintains updated information in iMSS on all records for alumnae, past parents and grandparents ? Create/produce analytical reports (financial, statistical, gift, demographic etc.) to support all department fundraising efforts. ? Provide prospect research assistance to identify and qualify prospects for portfolio management ? Reconcile with Finance Department all gift income accounts (on-going) ? Maintains physical files/copies of donor communications ? Monitors effectiveness of data management policies and procedures ? Manages corporate matching gift process with Annual Fund ? Manage data imports and exports ? Coordinate all software upgrades ? Compile data for and utilization of NAIS Stats online for analytical and comparative report
Stewardship ? Link scholars in RE to Foundation and individual benefactors and update/maintain throughout the year ? Update/maintain scholarship awards chart ? Complete all foundation grant and interim funding reporting, as requested ? Notify scholars of their benefactor’s name, coordinate scholar letters, as requested
Miscellaneous ? Support the Department at Committee meetings and school events, as needed ? Manage internal IT needs with support of IT Department ? Compile data for and utilization of NAIS Stats online for analytical and comparative reports ? Manage and organize general department office supplies
DESIRED BACKGROUND AND QUALITIES A passion for empowering young women in education is highly valued. While experience with or knowledge of all-girls independent school education would be a plus, candidates with appropriate development experience in other environments will also be considered strong candidates. Skill in using Blackbaud Raiser’s Edge and Raiser’s EdgeNXT is highly preferred but not required. Proficiency in other CRM systems will also be evaluated. The ideal candidate will have exceptional attention to detail and data verification and be highly organized and able to effectively prioritize multiple tasks and responsibilities. We are looking for someone who is self-motivated and able to work independently as well as with a team.
Compensation includes excellent benefits and salary commensurate with experience. Please submit applications online at https://www.mayfieldsenior.org/about/employment-opportunities/employment-application