Assistant Director of Maintenance for Southampton Campus - 2100120
Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). In lieu of a degree, four years of full time directly related experience to include supervision, or a combination of higher education and experience totaling four years may be considered. Five (5) years of full time directly related professional experience. Three (3) years of supervisory experience relating to Building Trades and Grounds operations within a University or hospital, research or similar facility. A working knowledge of the carpentry, electrical, HVAC, plumbing and paint trades. A working knowledge of OSHA, DOH, Office of Fire Protection and Control and applicable building codes. Ability to understand facility plans and specifications. Customer service experience. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications: Bachelor's degree (foreign equivalent or higher) in Engineering, Facilities Management or a related field. Ten (10) or more years of directly related experience. Five (5) years of supervisory experience relating to structural and/or building construction within a University or Hospital, research or similar facility. Experience working in a unionized environment. Experience using a work order system.
Brief Description of Duties: The Assistant Director of Maintenance for the Southampton Campus is responsible to assist the Director of Operations and Maintenance in the Maintenance functions for the Southampton Campus. The position is responsible for managing the day to day operations of the campus including supervising union workers and contracted workers. Responsibilities will also include related activities such as personnel administrative functions, material ordering, work scheduling, budgeting, labor reporting, as well as contract development and management. Well-developed verbal and written communication skills.
Manager the Day-to-day Operations of the SUNY Southampton Campus:
Manage the day to day operations of the Southampton Maintenance Department, including the Maintain staff.
Plan, organizes and supervisors the general maintenance, repairs, renovation and modification of the Stony Brook Southampton Campus Buildings.
Responsibilities shall include structural maintenance, electrical, and plumbing maintenance.
Participate in contract negotiations for maintenance contract services.
Plan work assignments, ensuring that all parts of the assignments are provided for, including work schedule, materials, equipment and work force needed within available resources in order for assignments to be completed in the most efficient, economical and timely manner.
Responsible for emergency response and coordination in critical situations.
Manage and oversee Southampton's Contract Services:
Manage and oversee the Assistant Director of Contracts and make recommendations for contract services.
Direct the Contract services for the facilities, through the Assistant Director of Contracted Services, to improve appearance and insure the general safety, health and comfort of the students, faculty, and staff.
Review contracted services schedules, procedures, and practices, and implement improvement as needed. Prepares scopes of work/specifications for competitive bids and evaluates contractor proposals prior to award by Procurement.
Monitor contractors' work performance and approve invoices for payment. Evaluate grounds and custodial contracted services for deficiencies and improvements.
Coordinate activities with customers, peers and other University departments and conduct inspections of services provided.
Analyze facilities needs:
Analyze facilities needs and recommend areas where improvement can be made.
Assess services provided in order to ensure that effective support of the campus, health care, instructional, research and public service program.
Develop and implement safety and quality control standards:
Ensure that health care regulations I.E., OSHA, JCAHO, DOH and fire codes (and other codes and regulations that may apply) have been met.
Ensure proper use of materials and that schedules are met and work is performed according to plan.
Correct all violations cited by OFPC. This requires special planning, proposals for additional funding, adherence to strict schedules and quality workmanship.
Complete periodic and special inspections:
Complete periodic and special inspections to determine the need for work to be done on the physical facilities in order to maintain and extend their use to full life.
Plan for and schedule such work within available resources.
Identify projects beyond resources capability for accomplishment via University or Capital Projects funding.
Contracted Staff Schedules:
Implement contracted staff schedules based on priorities developed in conjunction with campus academic and administrative needs.
Develop and revised policies pertaining to the provision of contracted grounds and custodial services, e.g., priorities, scheduling, nature of services provided, degree to which service is provided, evaluates the effectiveness of services provided.
Supervise employees in accordance with State and University policies, including but not limited to, recruitment, training, termination, and discipline and performance evaluation.
Complete and submit manual time sheets for CSEA staff.
Administer applicable union labor agreement and grievances.
Control and schedule planned time off and monitor all unplanned time off of staff to ensure adequate coverage of all shifts.
Represent department at hearings and arbitration.
Assist in developing the department budget and monitor expenses.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
Weekend work will be required at times.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Official Job Title: Associate Facilities Program Coordinator
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Southhampton
Department/Hiring Area: Facilities Operations-Stony Brook University
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