Reporting to the Director of Facilities Management and collaborating closely with the Facilities Manager, the Buildings Systems Manager is responsible for managing the automated systems of the four Harvard Art Museums buildings. The Harvard Art Museums include a portfolio of multiple sites, three of which are Harvard-owned properties in Harvard Square, Cambridge, and the fourth a leased space in Somerville. The four spaces total overall square footage of 325,000, the largest being the principal site at 32 Quincy Street, Cambridge, a LEED Gold certified building.
Manage the operations of all buildings related automated systems, including HVAC, climate control, lighting, and shades through a network of vendors and third-party contractors; ensure that automated systems are functioning properly; take proactive measures to prevent problems; troubleshoot; make recommendations to the Director of Facilities Management as neede
Oversee vendors and contractors and service contracts; ensuring that all work is completed on time, within budget, and to proper standards, coordinating and communicating with appropriate museums and university staff and departments
Develop, implement and maintain record-keeping system and policies, including parts/equipment inventory, project plans, and capital replacement plans; gain input for policies and procedures as advised; under direction from the Director of Facilities Management, share policies and procedures with other staff as appropriate
Maintain accurate, thorough, and up to date documentation
Execute equipment audits
Develop cost estimates and budgets as necessary; gain approval from the Director of Facilities Management; track budgets; work with Finance department staff as appropriate to prepare and adhere to cost estimates
Analyze systems data and make recommendations
Develop project plans and proposals
Collaborate closely with Director and Facilities Manager on the planning and implementation of new building maintenance projects
Ensure compliance with all safety and security protocols
Serve as the 24-hour initial point of contact for building issues and coordinate appropriate assessment and response with appropriate staff and vendors
Responsible for any relevant staff training
Other duties as assigned
Candidates are requested to submit a cover letter with their resume.
The Emergency Status Designation of this position is Critical Operations Personnel: A position that has been designated as critical because its responsibilities include non-deferrable services that must be performed despite an emergency closure or curtailment.
PLEASE NOTE: During the current period of Covid-19 related restrictions, this position may start as a remote position, with the transition to onsite in Cambridge when the office reopens.
We continue to monitor the evolving COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of 5 years of experience managing automated building systems, including Siemens, Johnson, or equivalent systems, and including some hands-on working experience.
Bachelor's degree preferred
Excellent project management skills
Strong verbal and written communications skills
Commitment to teamwork
Customer service oriented
Exceptional organizational skills and ability to prioritize tasks in relation to deadlines and relative importance, strong attention to detail and accuracy
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53325BR
About Harvard University Art Museums
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.