The primary responsibility of the Property Manager is to represent our client through the management of a portfolio of company-owned properties. While maintaining a high level of quality and customer service, this individual will lead the daily operations of assigned retail and industrial centers. The ideal candidate will be detail-oriented, proactive in nature, and possess strong problem-solving abilities while managing multiple properties.
Principal Duties and Responsibilities:
Ensure that the daily operations of properties, including building systems, mechanical, parking, sweeping, landscaping, and general maintenance are executed in a manner that is consistent with company standards.
Serve as the primary interface for tenants on a daily basis. Enforce lease terms. Point of contact for all tenant concerns and requests including after-hour emergencies.
Maintain annual budget oversight and execute capital improvement plans.
Coordinate repair and upgrades to existing facilities and partner with the construction department on new construction or tenant buildouts from planning stages until turnover.
Create scopes of work as needed for bid purposes - obtain estimates, review and negotiate contracts, obtain necessary permits, and award contracts to subcontractors. Oversee work and monitor services of contractors to ensure work is carried out properly. Complete final inspection and documentation of construction/repair work and confirm that work meets tenant/company requirements.
Perform regular inspections of properties, primarily common areas, dependent upon landlord obligations, location, and current projects on site. Maintain an excellent exterior appearance of the retail centers (or other properties) including façade, landscaping and parking lot upkeep, etc.
Understand all emergency management policies for property management including plumbing, electrical, telephone, fire, law enforcement, and lighting.
Provide direction to maintenance staff in performing related functions, daily tasks, responsibilities, upcoming events and promotions. Supervise, train, and monitor the work of maintenance staff.
Correspond with local municipal authorities regarding notices and enforcement of local ordinance and codes.
Properly issue purchase orders and approve invoices and provide support documentation to expedite the voucher process.
Perform pre/post vacancy tenant inspections.
Serve as a liaison between our client and the public and tenants. Assist leasing agents in identification of prospective tenants through the showing of space as called upon.
Excellent organizational, written, and communication skills.
Minimum of 3 years’ experience in commercial multi-property management or management of a complex single commercial property.
Understanding of construction and good working knowledge of mechanical, electrical, and plumbing disciplines required.
About Poline Associates
Poline Associates is an international executive search firm specializing in the shopping center industry.We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.