The Charles E. Smith Jewish Day School seeks qualified candidates to fill the position of Upper School Facilities Administrator and School Transportation Coordinator. The individual will be responsible for overseeing the consistent operation of buildings, grounds, systems and equipment in a manner that minimizes interruptions in operation and ensures the safety of all employees and students, and for management of the School’s bus transportation program. This position requires independent thinking, problem solving and project management skills on a daily basis as well as exceptional customer service to administration, faculty, staff, students and parents.
Essential Duties and Responsibilities:
Oversee maintenance of the buildings, grounds, furnishings, mechanical and electrical systems for the Upper School campus.
Manage all work order requests and the scheduling and maintenance associated with the preventative maintenance program often conducting hands-on repairs and minor trouble-shooting of HVAC, electrical, plumbing and other systems.
Supervise the activities, training, performance and development of the maintenance staff.
Manage room reservation requests and direct facilities staff in preparation of rooms for events and meetings.
Engage and supervise outside contractors to repair facilities as required.
Supervise contracted janitorial staff.
Ensure the smooth operation of the transportation system, including all communication between families and the school.
Establish routes and schedules for efficient and timely service to families. Coordinate with the Admission team regarding enrollment and recruitment areas of focus.
Maintain and update software applications related to transportation, including Traversa, BusWhere, transportation-related fields in PowerSchool, etc.
Serve as a backup Activity Bus Driver when needed.
Establish and manage relationships with vendors, negotiating contracts, overseeing daily operations, and ensuring compliance with school policies and contracts.
Ensure compliance with all local, state and federal regulations; maintain inspection records and current licensing.
Process departmental expense reports and invoices for payment through the Business Office.
Assist in preparing and administering the annual departmental operating budget.
Responds to building emergencies as needed and on-call.
Provide support to the Director of Operations and Security.
Demonstrated commitment to Diversity, Equity, Inclusion and Justice (DEIJ).
Other duties as assigned by the Director of Operations and Security.
Education/Training and Experience:
College degree preferred with a minimum of five years of relevant facilities management experience in a commercial setting.
Working knowledge of electrical and mechanical systems.
Familiarity with local building codes, licensing requirements, and OSHA and DOT regulations.
Excellent analytical and diagnostic skills with a proactive approach to problem solving required.
Ability to effectively respond to complex inquiries and/or complaints.
Certification in one or more relevant maintenance trades strongly preferred.
Proficient in MS Office.
Valid Driver’s License and clean driving record.
Receive a negative controlled substance test.
Must be capable of lifting a minimum of 50 lbs.
Capable of performing the essential functions of the position with or without reasonable accommodations.
Faculty may be asked to perform their work responsibilities on campus and/or at home. In both settings, the teacher is required to maintain a professional environment.
While on campus, classes may be operating either in person or in an alternative setting. Teachers are expected to be present and accessible for the entire school day (contracted hours), regardless of the setting.
In accordance with the School's duty to provide and maintain a workplace that is free of known hazards, the School has adopted a mandatory Vaccination Policy to safeguard the health of our employees and their families and the community at large from infectious diseases such as COVID-19 and the flu, which may be reduced by annual vaccinations. This policy complies with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention (CDC) and local health authorities, as applicable.
The Charles E. Smith Jewish Day School is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, marital status, disability, veteran status or any other characteristic protected by applicable law. The School encourages candidates from diverse backgrounds to apply.