Director of Facilities

The Collegiate School seeks a Director of Facilities that will serve as visible leader for the Operations Department and is fully accountable to the Chief Financial and Operations Officer to efficiently and effectively manage day-to-day building operations. The ideal candidate will be a self-starter with impeccable integrity and extraordinary work ethic. This person must have an open, optimistic and collaborative management style coupled with the ability and willingness to act decisively. This person has an enthusiastic commitment to the importance of building and sustaining a diverse, just, inclusive, and equitable environment.

General Summary:

Under the general direction of the Chief Finance and Operating Officer, the Director of Facilities is responsible for the overall operation of the School’s buildings including maintenance, custodial services, engineering, security and other day-to-day facility needs. This position is also responsible for managing, interacting and negotiating with outside vendors to coordinate and oversee services provided as well as managing all construction, renovation and remodeling projects for the School.  

Direct reports include: Building Services Supervisor, Maintenance Supervisor and Security Supervisor.

Essential Duties:

• Supervises the training and development of new and existing personnel in Maintenance and Engineering, Security, and Custodial departments; Continually evaluating and reviewing operational training and internal services;
• Ensures all school facilities are clean, safe and well maintained;
• Manages construction, renovation and remodeling projects; Reviews specifications and bid documents; evaluates, negotiates and recommends award of construction contracts; develops detailed schedules; monitors compliance with contract documents, quality and progress; directs contractor operations; and resolves issues related to design and construction;
• Plans and oversees annual plant and capital improvement budgets of approximately $2,000,000; continually reviews to ensure costs are appropriate and assigned properly, and projects are kept within budget; provides necessary reports, change orders, completion documentation, etc as required;
• Provides multi-year plant replacement schedules for planning capital expenditures;
• Works with various constituents to ensure that all facility requirements and facility staff requirements are met for school events;
• Ensures school compliance with State and New York City regulations which includes proper training and licensing for all facilities personnel;
• Creates, maintains, and ensures compliance with internal policies and procedures;
• Performs related duties as assigned.

Education and Experience:

Bachelor’s Degree from an accredited college or university in Business, Engineering, or a related discipline required. Eight or more years of professional experience leading operations teams, managing projects, and supervising employees and contractors required. Experience in a non-profit or educational setting is preferred.

Special Requirements:

Must be able to complete a background check and drug screen. Possesses or is able to obtain within six months NYC Certificates of Fitness: Fire Alarm Supervisor, Sprinkler/Standpipe, Fire Guard, Fire Drill Instructor.

Knowledge, Skills and Abilities:

• Strong high-level knowledge in facilities management;
• Proven management skills with an ability to lead, motivate and develop staff;
• Excellent administrative and organizational skills;
• Proven project management skills;
• Excellent communication skills, both orally and in writing;
• Computer literacy (Microsoft Office Suite including Excel and Word);
• Ability to motivate and manage a high quality staff and hire new talent;
• Working knowledge of construction trades: electrical, plumbing, carpentry, etc.;
• Ability and willingness to participate fully in a dynamic day school located in New York City.