Reporting to the shop supervisor, housing and dining engineering, the assistant shop supervisor assists in the direction and coordination of the activities and functions of the assigned shopâ™s building engineers within the noted areas in the supervision of the day to day operations including but not limited to heating, ventilating, air conditioning (HVAC), plumbing and piping, fire protection, and general building maintenance, trouble shooting, building automation systems and building maintenance systems. These activities include scheduling and planning work, assuring quality of work, managing operational budgets, using appropriate information technology and business applications, along with effectively communicating with customers as well as Facilities Servicesâ™ staff.Â
Working directly with the shop supervisors, vendors, contractors, and material control coordinators to plan and prioritize work schedules.Â Reviews completed work orders for accuracy of labor hours, materialâ™s cost, and track recurring equipment failures. Ensure materials availability and accuracy on work orders. Create optimum utilization of employees, equipment and material ensuring a reliable safe working environment; effectively communicating with clients as well as Facilities Servicesâ™ staff.Â
Serve as shop-level expert in specific technical field. Supervise, maintain and operate HVAC and other building systems for residence halls and dining operations, office space, and classroom space in multiple buildings of various ages and complexities.
Manage multi-shift unionized staff and outside contractors. Prioritize and schedule work assignments (daily management and long-range planning), inspect work for quality and completion, and coordinate emergency and urgent work.Â Review and approve time paid and requested time off for direct reports.
Assist in conducting performance appraisals, and initiation of corrective actions as required.Â
Conducting regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs. Prepares written reports summarizing findings, and advises other building users as appropriate, of his findings, and recommendations for dealing with problems noticed in inspections.
Coordinating and cooperating with other shops, facilities managers, or project management on multi-shop work or reviewing major renovation projects. Work with architects, contractors, and building users, when building renovations or major systems repairs occur to ensure that this work is done in accordance with University standards and in a safe and efficient manner.
Effectively develop, use and support standard operating procedures and support a preventive maintenance program.Â
Use computerized maintenance management system and supporting business applications. Assist in the monitoring of the shopsâ™ operating budgets, alterations & repair budgets, and capital budget when applicable.
Respond to emergency calls at any hour of the day and may work long or irregular periods when needed.
Supervises employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
Maintains and uses performance measurement tools to improve processes. Implements standard operating procedures.
Performs other related work as needed.
Associate degree or a certificate from a college or technical school.
At least six years of building maintenance experience in a large commercial or institutional setting, of which two years are in a leadership position leading a building maintenance group or an equivalent combination of technical education and experience.
Must have a valid driver's license and ability to successfully complete the Universityâ™s Motor Vehicle Records check process is required.
Technical Skills or Knowledge:
Demonstrated working knowledge of building automation systems required. Knowledge of Computerized Maintenance Management System to enter and track work required.
Knowledge of Johnson Metasys and/or Siemen's Insight system.
Knowledge of Maximo work order system or a similar system.
Ability to read and interpret documents such as blue prints, safety rules, operating and maintenance instructions, and procedure manuals required.
Ability to write routine reports and correspondence.
Ability to communicate effectively in writing or speaking to customers, vendors, and employees of organizations required.
Demonstrated ability to understand and apply the administrative processes of good management including the following: human resources (hiring, mentoring, and disciplinary practices; reviewing and approving time; filing accident reports, organizing and directing continuous and consistent training programs for reporting staff, etc.), procurement and inventory (ordering and stocking of materials, managing vendor contracts), and performance management (developing and using performance measurement tools to improve processes) required.
Understand city building codes and insure at least minimum University compliance to those codes while operating within limited resources.
Complete daily planning, scheduling and shop contractor work assignments in a timely fashion.
Effectively communicate, whether verbal or written, with customers, vendors, and Facilities Services' staff in a timely fashion. Â
Manage services such as cleaning, landscape maintenance, elevators, pest control and waste removal.
Maintain building envelopes and all interior finishes.
Mobility and agility necessary to climb stairs and ladders.
Capable of high-altitude work; capable of working in restricted spaces, as well as the ability to work in extreme temperatures.
Mechanical and manual dexterity; physically capable of strenuous activity over extended periods of time.
Cover Letter (required)
List of References (required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10521
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