Oversees the building operations of William James Hall and other buildings as assigned including classrooms, daycare centers, developmental research facilities, libraries and museums in the administrative and academic building portfolio. Responsible for implementing and executing safety and preventative maintenance programs, emergency repairs, office moves, and building renovations.
Directly manages one administrative coordinator and multiple vendors including custodial staff, mail services, security and various trades contractors.
Responsible for developing and managing building maintenance and operational budgets. Prepares and monitors building budget and provides overall financial management for building(s).
Manages contracts including writing, bidding and awarding.
Inputs and tracks work orders daily via a web based maintenance system.
Controls security systems, which includes inputting card access and door scheduling, along with managing the key system.
Provides assistance and support to capital project managers as the building representative and occupant liaison.
Budgets, coordinates and manages small projects.
Coordinates internal moves and relocations with the planning offices.
Responsible for oversight of shared copy machines and vending machines.
Serves as the direct building contact with university departments such as: police, security, campus services, the planning office, IT, the registrar's office, the accessible education office and outside vendors in regard to facilities-related matters. Partners with the Parking Office to manage parking lot guest passes.
Works closely with the Office of Physical Resources and Planning and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals.
Responds to emergency situations as appropriate during both working and off-hours
Critical/Essential Status: During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of the FAS.
IMPORTANT NOTE: To be considered for this position, applicants must submit a COVER LETTER and RESUME.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Advanced education and/or technical training beyond high school.
3+ years experience in the management of physical facilities, including vendor and/or staff supervision experience. Knowledge of mechanical, electrical, and plumbing systems as well as familiarity of construction methods.
Proficiency in Microsoft Office (Word, Excel), Microsoft Teams, Outlook (email, calendar), Adobe Acrobat, Zoom, and knowledge of Automation control systems such as Apogee/Desigo.
Excellent communication skills; ability to assess needs, set priorities, and deal with stressful situations.
Excellent customer service, organizational, teamwork, written and oral communication skills.
Prior experience with HazMat and permitting is preferred.
Must enjoy working with students.
Experience in the management of physical facilities in a University setting preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53583BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.