As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The William E. Boeing Department of Aeronautics & Astronautics (A&A) within the College of Engineering has an outstanding opportunity for a Facilities Manager. The Department of Aeronautics and Astronautics offers the only aerospace degree program in the Pacific Northwest, a region whose aerospace industry has been a major contributor to the technological development, economic vitality and the security of the United States. Our faculty, students and alumni are at the nexus of new space, and are creating the future of automated aerospace manufacturing, novel aerospace materials, and autonomous aerospace systems.
The Facilities Manager will manage the overall facilities, space and safety of Guggenheim Hall, Aerospace Engineering Research Building (AERB), and the 3x3 Aerodynamics lab (3x3). This position has responsibility for the purchase, installation, maintenance, design, repair and modification of electronic, scientific and engineering equipment in the department and proactively manages the undergraduate educational laboratories to ensure all experiments run smoothly, effectively and safely prior to each quarter of instruction. The Facilities Manager will also serve as the primary point of contact regarding the coordination of facilities, safety and security issues as well as in interactions with campus organizations such as Physical Plant, UW IT and Creative Communications
The Facilities Manager will be an essential member of the team who is responsible for the safety and maintenance of Aero & Astro’s three buildings. This person will also be the primary contact for all support, communication and projects regarding facilities. This position will report to the department Administrator. This position will be working with staff and faculty within Aero & Astro as well as in the College of Engineering on facilities issues related to safety. This position will also work with student employees on educational lab oversight and maintenance as well as student extracurricular access and training.
FACILITIES MANAGEMENT • Act as project manager for logistics of lab, office, and instructional space renovations and improvements for new faculty, established faculty, staff, and instructional development as demands and numbers of undergraduate majors expands. This may include planning around specialized systems and equipment. • Communicate and plan with vendors and/or Facilities Services (HVAC, Central Plant, electrical, plumbing, signal shops, etc.), Environmental Health and Safety, Capital Projects Office and Computing &Communications to ensure efficient, phased work. • Manage the department needs for assistance with facilities. Work directly with College of Engineering facilities staff, Physical Plant staff and others to design projects, obtain bids, locate funding, ensure work is initiated, supervise progress of work and verify completion for all A&A facilities projects. • Develop and manage a Facilities Services Help Desk to ensure prompt response to all requests and scheduling of subsequent work to resolve issues reported. • Initiate, direct and monitor all maintenance activities and security measures for A&A facilities. Maintain active and updated space inventory and process requests for modifications as required. Provide information to the Space & Allocation Committee Chair and department Administrator for assigning space to visitors/new professors/post-docs etc. based on funding priority and availability. • Ensure all building spaces are clean, properly furnished, safe, in working order and organized at all times. • Maintain and manage departmental equipment inventory system, including annual equipment audit; ensure adherence to University policies and procedures. • Coordinate moves/relocations of offices, laboratories, equipment and personnel. Ensure appropriate and timely installation of utilities and furnishings. Contract with Transportation Services when needed for moves/relocations. • Authorize and manage building access operations via card key or physical key. Oversee maintenance of key inventory, key assignments, and records • Anticipate future space requirements and suggest ways to create new space in current structures. Serve as a member of the department Space & Allocation Committee. Attend College of Engineering and University facility related meetings and workshops as needed.
HEALTH & SAFETY • Act as main point of contact regarding safety for A&A.Interface with Physical Plant, Environmental Health and Safety, UW Police, Seattle Fire Department and College of Engineering on health and safety issues, security, and other facilities-related matters, such as annual lab safety inspections. Maintain compliance with fire and safety codes, and ensure immediate correction of violations. • Serve on UW Safety Committee (Group 9). Collaborate with other engineering departments to improve existing processes. • Serve on department Safety Committee. • Working with the A&A Safety Committee, implement and enforce safety procedures and accident prevention programs for A&A facilities and personnel. • Serve as the lead floor monitor for Guggenheim Hall and AERB, and arrange for yearly training and review on how to respond in emergency situations and during evacuation drills. • Maintain departmental emergency plan and UW Health and Safety Plan
Classroom and Research Lab Support • Install, repair, modify and maintain the department’s unit operations laboratory and shared instruments facility. This includes equipment in the following categories: data acquisition devices, analytical instrumentation, experimental apparatuses, and other specialized equipment. • Provide technical support as needed, including training for TA’s in equipment usage for undergraduate courses. • Repair and maintain research equipment or arrange for repair by other campus facilities if appropriate. Provide technical support and training, if appropriate, and no vendor support exists. • Make recommendations of new equipment to improve existing experiments or to implement new laboratory experiences as specified by faculty. Coordinate equipment procurement and installation for new experiments • Design or modify instrumentation used for instruction or research, based on specifications provided by the faculty. • Manage the electronics/machine shop, the undergraduate lab, and department shared instrument facilities • Exercise expertise in operation and troubleshooting of a variety of laboratory equipment, including equipment requiring interpretative knowledge.
STAFF MANAGEMENT • Oversee one FTE who support the classroom and research facilities. • Provide lead support to one FTE who is responsible for student safety training and support of all facilities not related to classroom labs • Provide oversight for professional development and performance management. • Perform annual reviews
PROCESS IMPROVEMENT/ POLICY DEVELOPMENT/DOCUMENTATION • Proactively ensure that the documentation of departmental blueprints including occupants, technical and facilities resources, configurations, guidelines and practices are up to date and accurate and helpful. Create reports in a timely accurate manner as requested by Administrator and Space & Allocation Committee Chair. • Additional duties as assigned.
REQUIREMENTS: • Bachelor's degree in engineering or related discipline and 3 years relevant experience/education • Experience leading cross function projects or other project management related tasks Excellent customer service skills. Demonstrated ability to effectively listen, understand, and communicate with a variety of clients/customers. • Experience in managing health and safety regulations within an organization and maintaining state and federal rules and regulations • Demonstrated ability to work in a fast-paced environment, meeting multiple deadlines • Experience in forecasting and monitoring budgets for operational expenses • Experience with repairing and maintaining research equipment. • Project management experience – ability to manage multiple projects, priorities, and deadlines • Demonstrated ability to develop creative solutions for instructional, administrative and research space needs. • Excellent written and oral communications skills • Experience with Microsoft Suite
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE • Work experience in a major research university setting. • Experience in working with Environmental Health and Safety within an academic setting • Experience working with the CORAL system
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.