The Director of Facilities oversees the day-to-day operations, planning and resources of all school facilities including grounds, buildings, utilities, vehicles, and equipment. In addition, the Director of Facilities is responsible for managing the personnel of the Facilities department as well as all aspects of plant management, including budgeting and the School's capital replacement program. Finally, the Director of Facilities is in charge of the School's Health, Safety, and Security program.
Duties and Responsibilities
Operations: Maintenance and Cleaning
Oversees and ensures the completion of all day to day plant management including work order system, regular and preventative maintenance, and the upkeep of school grounds and landscaping.
Establishes and manages regular maintenance and cleaning calendar of operations.
Establishes short and long-term procedures for maintenance, repair and/or replacement of school facilities, grounds, vehicle fleet, and systems equipment.
Maintains blueprints, specification and operation/maintenance manuals for all buildings, systems and equipment on campus.
Working with the Director of Financial Operations, establish and administer multi-year calendar and budget for capital improvements.
Respond to building emergencies on a 24/7 basis.
Oversees and ensures the completion of all day to day operational systems including transportation fleet management, driver scheduling, rentals by external groups, building access, security systems, locks and keys.
Establishes and oversees regular preventive and long-term maintenance and repair on all building systems: MEP, HVAC, roof, grounds, safety and monitoring systems, vehicles and other equipment.
Working with the Director of Finance and Operations, directs and oversees construction and renovation projects.
Manages the School's Health, Safety, and Security program including emergency drills, evacuation plans and procedures, cleaning protocols, safety equipment, and PPE.
Creates and implements facilities and systems audits.
Develops relationships and works effectively with local, state, and federal officials around regulatory requirements, zoning, safety and other compliance issues around development issues. Oversees inspections as needed for compliance.
Working with the Director of Financial Operations, oversees space, furniture, and equipment inventory and allocates items to appropriate office/classroom space.
Develops/implements utility management and conservation programs.
Oversees entire Facilities department including professional development and training for team members, relationships with contracted vendors including contracted custodial company, and other HR duties.
Hires, orients, supervises, and evaluates an effective operations team (maintenance and custodial) with specific skill sets to maintain a safe, clean and healthy building.
Oversees and manages annual facilities/operations budget.
Develops relationships with neighboring building managers, with local municipalities, and with fire and police departments.
Renews and approves invoices and requests to assure payments are made in accordance with contractual agreements as well as all other equipment and materiel purchases.
Serves on the property committee of the Board of Trustees.
Associates Degree preferred; a High School Diploma is required.
A minimum of 7 years of related technical work experience, such as carpentry, plumbing, electric, or HVAC, is required.
A minimum of 3 years of facility supervisory experience is required.
Valid CDL with passenger S endorsement (or willingness to obtain license).
Knowledge of custodial and cleaning products and procedures.
Solid understanding regarding proper methods of storing equipment, materials, and supplies including cleaning agents; safety practices and procedures; local, and state building and safety codes; characteristics of hazardous materials including identification, storage, applications and disposal; fire and safety codes including OSHA laws.
Comfortable using technology related to facilities and operations such as security camera systems, building access, work orders, google docs and forms.
Ability to effectively communicate in writing and verbally.
Overall mobility is essential including sitting, walking, standing, driving, and working under adverse conditions for extended periods of time.
Ability to lift, carry, push, guide, pull objects up to 70 pounds individually or more than 70 pounds with assistance.
Friends Select School is a 590-student, co-educational, pre-kindergarten through twelfth grade, college preparatory, independent school located in Center City Philadelphia. As a Quaker school committed to diversity, equity and inclusion, FSS actively seeks and warmly welcomes applicants from diverse and underrepresented populations. Friends Select School provides programs and services and equal opportunity in the administration of its educational and admissions policies, financial aid programs, employment and the selection of its governing board without regard to race, color, sex, sexual orientation, gender identity, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status.