The Building Maintenance unit within Facility Operations performs building equipment preventative maintenance and repairs, general maintenance, small construction projects, as well as managing and servicing fire and security systems, elevators, escalators and conveyors, cable and satellite systems, emergency generators and temperature controls.
This position oversees the following shops: Carpenters, Sheet Metal, Electric, Heat, Paint, Plumbing and Keys.
Ensures that all University facilities are maintained in a manner which provides a clean and safe environment by developing departmental procedures and guidelines which address these objectives, directing the priorities for daily work assignments, including special projects and support for campus events, supervising the activities of maintenance personnel, anticipating requirements for exceptional efforts and developing appropriate contingency plans, and inspecting the quality of work performed. Ensures that maintenance and construction services meet the established guidelines by developing long-range plans for the replacement of equipment, training, staffing, and contract services. Ensures that maintenance personnel have the equipment and supplies necessary to perform services by reviewing requests from supervisors for supplies and equipment, requisitioning for replacement items as necessary, and directing the storage of supplies and equipment in a secure facility.
Advises CPF administration regarding the general condition of building envelops and Mechanical/ Electrical/Plumbing (MEP) equipment of University facilities by conducting regular inspections, reviewing condition reports from supervisors, and submitting appropriate reports and documents to the Assistant Vice President of Facility Operations. Informs personnel of safety Lockout/Tagout (LOTO) information regarding equipment, makes that information available to all employees, and works in partnership with CPF Quality Assurance & Safety team members.
Minimizes institutional liability regarding the University's compliance with local, state, and federal regulations by enforcing policies, laws, and regulations governing environmental protection, hazardous waste disposal, and the use of chemical substances and materials. Works in partnership with Environmental Health and Safety (EHS) leadership when there are changes in these laws and regulations. Recommends the acquisition of contract services by writing and/or reviewing the specifications for the contract work to be performed, analyzing estimates from reputable vendors, and working with University Procurement in determining the lowest/best bid. Ensures that contract services meet specified results by inspecting the work performed and directing corrective action to be taken as necessary.
Provides direct oversight and management of the annual operating budget for Building Maintenance expenditures throughout the fiscal year. Establishes annual budget in partnership with Assistant Vice President of Facility Operations and CPF Finance personnel.
Coordinates with Capital Planning teams with regard to building equipment needs by providing meaningful input during the design process, providing effective review of contract documents prior to award, facilitating appropriate communication throughout construction, and coordinating in a timely and complete transition of the facility to the University. Develops an effective staff by hiring qualified applicants, ensuring training of employees to proper standards, supervising the performance of departmental tasks (either directly or indirectly), overseeing the evaluation of employee performance, directing corrective measures to be taken when necessary, and planning the professional development of Building Maintenance personnel. Provides essential personnel management services for maintenance personnel by maintaining appropriate supervisory records, handling or referring employee grievances as appropriate, remaining knowledgeable of and enforcing the University personnel policies, reviewing and approving employee requests for vacation, sick leave, and other excused periods away from work, and completing employee performance evaluation reports. Ensures compliance with University rules and policies regarding employee conduct by advising and counseling custodial personnel, providing positive progressive discipline in accordance with University policy for violations. Keeps the Assistant Vice President of Facility Operations informed of disciplinary actions, and partners with CPF Human Resources throughout the process.
Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect. Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and high integrity to all of the staff within Building Maintenance. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required. Contributes to the overall success of Facility Operations by performing all other duties and responsibilities as assigned.
Bachelor's degree in business, inventory management, controls, facilities management, or a related field and four years of experience in business, inventory management, controls, facilities management, or a related field, with one year of management experience in a relevant field.
Combinations of related education and experience may be considered.
Possess a valid driver's license with the ability to be insured by Indiana University.
Proficient communication skills. Maintains a high degree of professionalism. Demonstrated time management and priority setting skills. Demonstrates a high commitment to quality. Excellent organizational skills. Excellent collaboration and team building skills. Effectively coaches and delivers constructive feedback. Instills commitment to organizational goals. Demonstrates excellent judgment and decision making skills. Effective conflict management skills. Builds and manages effective teams. Understanding of budgets and budgeting process. Knowledge and understanding of Microsoft Office programs such as Word, Excel, Outlook, etc. Ability to successfully complete required training programs.
10 years of broad operational experience in higher education facility maintenance management, budget planning and development, operation of facilities, contract negotiations, data/trend analysis and interpretation, and senior-level management in a complex organization.
Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away, discern between colors, detect objects in peripheral space of self, discern items in detail, and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment.To learn more about this requirement, view ourCOVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.