Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.

The USC department of Facilities Planning & Management (FPM) – Engineering Services: Infrastructure Support is seeking an ambitious, highly self-motivated and flexible Facilities Office Engineer with superb organizing skills and learning agility to join its team.

THE WORK YOU WILL DO

As Facilities Office Engineer you will assist with the project management of facilities infrastructure related projects such as building system upgrades of mechanical, electrical, and plumbing systems, and underground utility installations.  You will support Facilities Project Managers and others within the Facilities Planning and Management department and make regular site visits on construction sites.

The Facilities Office Engineer:

• Assists construction project managers in administration and coordination of projects to ensure goals and objectives of projects are accomplished. Provides technical and contract management support to project manager during the design, construction, and closeout phases of project. Process all close out documents.

• Assists project manager with preparation of RFQ’s/RFP’s. Prepares portions of project documents. Edits specifications. Reviews/edits architect’s responses to RFI’s and submittals. Prepares reports and project updates for senior management to enable timely problem solving and mitigation of project issues.

• Assists project manager with the development of project documentation, including daily inspection reports, meeting minutes, and project status updates.

• Oversees architect’s maintenance and distribution of the current contract plans and specifications to ensure latest revision is used for design reviews and construction. Reviews, processes, logs and maintains all supplemental instructions from architect.

• Assists with client, customer or official contacts and communication.  Interacts with staff, general public, officials and contractors. Acts as liaison between project management support services for Facilities Management Services and consultants, contractors and other administrative offices involved in completion of construction and rehabilitation projects and in the alteration/improvement/repair of buildings and grounds and purchase and installation of equipment.  Assists with preparation of permit applications, material testing, and CADD work.

• Prepares requisition forms, purchase orders and other university forms required for purchasing of goods and services.

• Collaborates with others to determine adaptations in methods for non-routine aspects of assignments. Maintains current project information in e-Builder and runs reports as required for management purposes. Logs and tracks all Change Orders (CO), Change Order Requests (COR’s), Requests for Information (RFI’s), Submittals, and claims in e-Builder and/or other project tracking systems, ensuring accurate and timely compliance with contract obligations.

• Performs research and investigations. Tracks project funds, budgets, and commitments. Assists team in maintaining the Estimate at Completion (EAC) and informing project manager of potential issues.

• Reviews and ensures contractor’s daily reports are uploaded every day. Determines any necessary follow-up and action items. Updates issues and action log for reference by project manager and project engineer.

• Confirms contractor’s maintenance of “as-built drawings”, prior to the monthly progress payments to the contractor.

• Reviews contractor’s Unconditional and Conditional waiver and release documents. Updates lien release logs prior to monthly progress payments to contractor.

• Verifies all warranties, operating and equipment manuals etc. are received, and coordinates all training required in the contract documents.

• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The ideal candidate for the position of Facilities Office Engineer meets the following criteria:

• Has a degree in Engineering, Architecture, Construction Management or related field
• At least two (2) years of directly related project or contract administration experience; however, experience working as a student intern on a capital improvement program may apply toward experience
• Basic knowledge of building system components (e.g. Mechanical, Electrical, Plumbing)
• Basic knowledge of project management documentation
• Proficient in Microsoft Word, Excel, and Project
• Excellent communication and organizing skills

About USC FPM

FPM (formerly named Capital Construction & Development / Facilities Management Services) is responsible for planning, developing, and maintaining the breadth of the facilities at USC, and is also dedicated to creating a safe environment for our USC community. Woven into every service, safety is of upmost importance. As FPM, this diverse group of innovative and talented professionals provide high quality facilities construction, operations and maintenance services at USC and serve as dedicated stewards of USC and FPM core values. FPM values employee recognition, accountability, collaboration, respect, and trust.

Come and join the FMS team – a team that works as trusted partners shaping an environment of innovation and excellence. Apply today!

The University of Southern California values diversity and is committed to equal opportunity in employment.