Assistant Director of Facilities & Grounds

For over 35 years, North Hill, a not-for-profit senior living community located in Needham, Massachusetts, has provided vibrant living opportunities to people 65+ by offering a host of hospitality, wellness and health care services

POSITION SUMMARY

The Assistant Director of Facilities & Grounds is a key member of the North Hill Leadership Team.  Reporting to the Director of Facilities & Grounds, he/she directly supports the Director of Facilities & Grounds with all master planning, implementing, managing and controlling of all Plant and Grounds related strategic initiatives and maintenance of the North Hill campus.  Manages the department's facility management software systems including capital improvement monitoring/project execution, generating service reports, work requests and invoice processing.

JOB SPECIFIC DUTIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Strategic Planning

• Interfacing with the Senior Leadership Team, the Board of Trustees, Residents and other stakeholders, develops and executes short-range and long-range plans for maintenance, grounds and capital improvements.
• Conducts a comprehensive long-range condition assessment of the buildings, building systems and grounds with an annual review completed as part of the annual budget process. 

Departmental Management

• Plans, develops, organizes, implements, evaluates and directs the programs and activities within the Facilities and Grounds departments.
• Integrates logistical planning of facilities and grounds-related projects, staffing and budgets.
• Develops and monitors annual and long range budgeting for Facilities and Grounds departments.
• Ensures inventory control of Facilities and Grounds equipment.
• Oversees daily administration of vendor contracts.
• Develops and amends departmental policies and procedures.
• Respond to emergencies 24/7 to provide guidance and assistance.

Project & Capital Management

• Oversees the project management of complex assignments and projects across campus.
• Plans and manages construction and renovation projects.

Maintenance

• Inspects storage rooms, work rooms, utility/janitorial closets and linen rooms for upkeep and inventory control.
• Maintains high standards of life safety, electrical and fire protection systems, HVAC and plumbing.
• Schedules, tests and maintains all life safety equipment such as sprinkler system, fire alarm system and digitizer.
• Responsible for preventative maintenance through staff and/or outside contractor of all HVAC, electrical (including generator) plumbing, grounds and building equipment.
• Provide day-to-day assistance to address problems that develop such as failed roofing and masonry, hazardous material, boiler plant failure, fires, floods, etc.

Compliance

• Maintain compliance with life safety and building maintenance codes.
• Conducts plan reviews for code compliance with all applicable agency standards.
• Develops and monitors a preventive maintenance system that will assure inspection, testing, and maintenance of all equipment at North Hill and will produce documentation as required to prove compliance with all local, state and federal regulatory authorities.
• Inspects, as necessary, all site locations of active fire suppression and detection systems impairments, as well as activity to insure compliance with regulatory standards.
• Oversees all inspections, tests, and reports on the performance of all critical/ life safety systems.
• Reviews and develops a plan of correction for service deficiencies noted during survey inspections and provides a written copy of such to the Executive Director.
• Keeps abreast changing regulations and facilities/grounds industry best practices.
• Participates in facility surveys made by authorized government agencies.

Communications

• Conducts capital planning and project update presentations to Trustees, Senior Management and Residents, as needed.
• Makes written and oral reports/recommendations to the Executive Director concerning the operations of the department.
• Provides monthly inventory, statistical reports and departmental reports.

Supervisory Responsibility

This position has overall supervisory responsibility for all Facilities department and Grounds department Team Members.

North Hill offers:

Health & Dental Benefits

401K with company match

Career Development Training

Tuition Reimbursement

Employee Referral Program

Healthcare Academy Training

Free meals

Free on-site fitness center

Free parking

North Hill is committed to providing equal opportunity for employment and advancement to all team members and potential team members. North Hill does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/ or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations.

Required Education and Experience

1.Bachelor's degree in business, construction management, engineering or related field. 

2.At least ten years of increasingly responsible experience in building maintenance and construction involving facility planning, maintenance and operations. 

3.At least one Massachusetts state licensure in construction, HVAC, electrical and/or plumbing.

Preferred Education and Experience

1. Master’s degree in construction management, engineering or related field. Experience in long-term care, CCRC or similar.
2. At least five years in a senior management role in facilities management in healthcare.

Additional Eligibility Qualifications

1.Skilled in organizational development, personnel management, budget and resource development, and strategic planning.

2.Superlative people and customer service skills, with an ability to partner with a dynamic senior leadership team, Board of Trustees and Residents.

3.Possess personal qualities of integrity, credibility, and commitment to corporate mission.