Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as "Caretakers of a Legacy."
What we do:
Buildings & Grounds Maintenance (BGM) is responsible for maintaining the academic buildings and grounds of the Stanford campus. This is where you come in.
Who you are:
You are a detail focused and inquisitive professional. You take initiative and come up with suggestions for process improvements. Your communication skills are top notch, whether it is on paper, email or in person, your interactions with internal and external clients leaves a positive impression. You require little to no supervision in your daily work. You utilize your advanced excel skills to manipulate and report complex data. You have experience developing new tools to assist with data collection and analysis. You have a basic knowledge in one or more of the following trades: HVAC, plumbing, electrical, horticulture, or carpentry. Experience in contracted maintenance coordination and oversight.
Stanford Campus requires Preventive Maintenance (PM) and service to over 300 buildings on campus, with over 50,000 assets which include vacuum pumps, air compressors, backflow preventer, generators, vehicles, automatic doors, trees (yes, trees are part of our assets too!) Maintaining these assets require a strategic, planned maintenance schedule to ensure the buildings operates at an optimal performance level. A working building supports the amazing teaching and research that Stanford is known for.
The Preventive Maintenance Program Analyst is responsible for the planning and coordination of the preventive maintenance schedules for mechanical, plumbing, electrical, HVAC, grounds, garage, architectural and building trades under direct supervision of the PM Program Manager (CA Licensed Mechanical Engineer). The Program Analyst utilizes eAM (enterprise asset management) a maintenance management system and project planning software for the implementation of strategic and tactical planning for the maintenance program schedules.
Your Primary Responsibilities**:
Data analysis using Excel skills, using Pivot table and VLOOKUP and other advanced excel functions.
Proficient knowledge of Word
Maintain entries into eAM to update asset inventory.
Provide technical review of building plans and specifications to identify deficiencies in design and provide suggestions to ensure the designed systems meet Stanford design requirements.
Create excel reports from eAM and use data analysis to identify trends.
Using your data analysis skills, identify opportunities for process improvement, for example identifying trends in maintenance work that can be optimized to reduce travel time and redundancy.
Based on the assigned critical levels, or industry standards, determine PM scope of work, schedule, and priorities.
Assist with on-site contracted work and provide quality assurance and document possible deficiencies related to execution or equipment.
Work in the field reviewing contractor work, problem solve system issues with technicians, design engineers, and other consultants.
Provide on-site support and oversight of contracted services related to Mechanical, Electrical, Plumbing systems.
Review vendor labor, including reactive work, and ensure that the scope of work is executed properly and completely.
Review technical reports to ensure the MEP systems are functioning properly.
Use trade knowledge to respond to issues related to vendor maintained systems to correctly identify issues and mitigate risk based on field conditions.
Provide routine analyses, evaluating program performance and recommend improvements.
Familiarity with Building Management System (BMS) trend analysis to identify operational deficiencies
Forecast expected labor from contracted service providers for financial planning.
Hybrid work opportunity - dependent on work responsibilities
24/7 availability for emergency response support, as needed
Perform engineering work, such as preparation of schematics, drawings, and specifications.
Develop, document, monitor, and analyze new and existing initiatives.
Prepare technical plans and reviews.
Assist with permitting and inspection activities (e.g., agency coordination, permit applications).
Assist with project activities (e.g., coordinate with technical team members, review internal draft materials prepared by others to ensure quality and consistency, track project status, handle internal and client communications).
Assist project planners with site analysis and proposal recommendations.
Advise on feasibility and costs, working with outside contractors, public utility contacts, Stanford utilities groups, and Stanford user groups.
**Additional duties as applicable to the role
1 year + with asset management system / work order system.
Excel skills - advance level functions, including pivot tables, vlookup, base knowledge of formulas
Not necessary but bonus for us if you have:
Science, Engineering or Math degree
Engineer-in-training certification or eligibility
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Consistent with its obligations under law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
*Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?