Program/Department Coordinator II - Facilities (Temporary)
Seattle Cancer Care Alliance
Location: Seattle, Washington
Internal Number: 23174
Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Facilities Division is responsible for the efficient and safe management, maintenance, and construction of all SCCA facilities, and manages over 500,000 sq. ft. in 11 buildings across 3 campuses. The facilities team works collaboratively with staff, leadership, partner organizations, and vendors to support ongoing operations and to implement projects and strategic initiatives.
The Facilities Administrative Coordinator reports directly to the Facilities Operations Manager. Scope of Facilities Operations includes Ergonomics, Furniture, Housekeeping, Painting, Art, Flooring, Signage/Wayfinding, Electric/Data, and Mechanical/HVAC.
Triage, categorize, and respond to all incoming Facilities requests
Support Facilities Operations Team by entering work orders and requisitions for purchased goods / services, requesting pricing proposals, assisting with ergonomic accommodations, and supporting furniture service work
Schedule and attend facilities related meetings including capturing action items
Maintain and track inventories including equipment, appliances, office supplies, moving boxes, and art
Update facilities request, task, and project queues
Reconciling of travel and corporate credit cards
Carry out special assignments or projects, requiring departmental knowledge and expertise, as assigned
High School Degree or equivalent.
Minimum one year experience.
Critical thinking skills.
Ability to take initiative and use sound judgment in carrying out responsibilities.
Ability to work in a fast paced, complex healthcare environment.
Customer service skills.
Ability to prioritize concurrent responsibilities and demands.
Basic knowledge of medical terminology may be required for certain roles.
Strong organizational skills.
Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning).
Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
Ability to work independently and as part of a team as the situation requires.
Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner.
Ability to facilitate and present in meetings.
Ability to navigate team and organizational dynamics.
Ability to prepare, monitor, and interpret budgets including analysis of variances.
Associate or Bachelor's Degree.
Building Operator Certification (BOC).
Basic experience with electronic file sharing.
Able to read and interpret floor plans and architectural plan sets.
Knowledge of 'CPI' (Continuous Process Improvement) or 'Lean' methodology.
Experience working in a healthcare setting.
Experience supporting facilities managment.
SCCA has a mandatory COVID-19 vaccination policy, and there are no exceptions for any employee who is patient-facing and/or requires access to SCCA facilities.
Exceptions exist only for employees whose positions are fully remote, with no required access to campus. As a condition of employment, newly hired employees requiring access to campus must provide proof of vaccination before their first day of employment.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
The Seattle Cancer Care Alliance was incorporated in 1998 as a separate, jointly governed non-profit that included the cancer programs of three partners. Seattle Cancer Care Alliance is a cancer treatment center that unites doctors from Fred Hutchison Cancer Research Center, University of Washington Medical Center, and Seattle Children’s. The purpose of this organization is to provide state-of the-art patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond. The Seattle Cancer Care Alliance is the only NCI-designated comprehensive cancer center in the Northwest, and according to the National Cancer Data Base, Seattle Cancer Care Alliance patients in general have better survival rates than patients treated at other cancer treatment centers.