The position includes an hourly wage, full medical and dental benefits, a profit sharing plan, and PTO.
2 openings available.
Environmental Systems Inc is a large Mechanical Contractor in Santa Clara doing business in the Bay Area since 1975. We have 4 divisions that all work closely together: HVAC, Plumbing & Piping, Controls, and Service.
Overview of the Role:
Looking for an Accounts Payable clerk to process all monthly AP invoices in addition to office administration and coordination.
Process all AP invoices
Monitoring the AP Invoices email inbox
Verify all vendor monthly statements
Match invoices with the POs and packing slips, verifying for consistency
Filing applicable paperwork
Follow up with vendors regarding errors or questions in billing
Review system coding of the invoices for system entry
Enter PO & invoices into software system
Managing the monthly vendor payments & resolving incorrect billing issues
Pays many monthly vendor bills that need to be monitored and broken down by departments for entry
Managing the company cell phones and Verizon account
Including set up of new employees device
Works cross functionally with warehouse staff
Answer phone lines and direct to proper ESI employees
Assist with office efficiencies & managing and ordering of office supplies
Medical and Dental
Profit Sharing Plan (retirement plan)
If you have experience in the following areas then this is an ideal position for you: accounting, accounts payable, accounts receivable, AP, AR, payables, vendors, invoicing, payments.
Experience Required:Accounts Payable experience
Excellent written and oral communication skills
Outstanding Customer Service
Ability to efficiently interface with internal team and vendors
Ability to be a productive team member
Collaborate well with other office staff
Complete projects timely against rigid timelines
Excellent time management skills
Flexible and adaptability
Embrace fast-paced environment
Strong MS Office Suite program skills
Familiarity with Adobe PDF
Experience Preferred but not required
Experience with Foundation Software is a plus
Knowledge of HVAC parts, equipment and vendors
Basic understanding of HVAC & plumbing
Commercial mechanical industry knowledge
General knowledge of HVAC, Plumbing, Piping, and Controls