Review of applications begins immediately, and position is open until filled. This position has a potential start date for March 2023.
The Assistant Director of Facilities role is to plan, organize, direct, and control the daily operations of maintenance, event support, and custodial operations, safely and efficiently supporting school functions and the physical plant. There is considerable independence in the execution of day-to-day work and the development of management systems. The Assistant Director collaborates closely with the Director, Grounds and Transportation Supervisors, and Resource Coordinator to provide leadership among the Facilities Team, complete maintenance and event projects, and to act decisively in matters of campus safety/security and in times of emergency. This is an active position that requires learning the specifics of Catlin Gabel’s campus and applying best practices for efficient maintenance and high performing teams.
Catlin Gabel School offers the following benefits to employees regularly working 20 hours or more per week.
Medical, dental, vision, and hearing insurance for employees and dependents, with premiums subsidized by the employer
Same-sex partner insurance benefits
Retirement 403b with generous and immediate school matching contribution
Employer paid life and disability insurance
Generous paid sick and personal time-off
Generous paid vacation for year-round staff
Professional development funds
Employee assistance program for personal advice and counsel
Tuition remission for employee children accepted into the academic program
Flexible spending accounts for pretax health and childcare (optional)
Supplemental life insurance (optional)
Legal coverage (optional)
Pet insurance (optional)
Use of onsite exercise facilities and school library
Reduced enrollment costs for art classes and after-school care
Reduced rates for facilities rentals for employees
Onsite food service available during school year
Lead and direct a team of maintenance technicians, day porters, and contracted custodians to maintain the physical plant and support athletic and school events throughout the year
Along with other supervisors, cultivate a culture of service and develop direct reports into a collaborative Facilities team with individual integrity and ownership of their roles
Develop complete and detailed work plans from minimal or unspecific requests
Receive and fulfill requests for furniture and furnishings with consideration of ergonomics, equity, and budget; manage Capital Budget for furnishings
Interface with the school community to develop understanding and cooperation in scheduling and execution of maintenance work orders and preventive maintenance tasks; assist Director with major project coordination and scheduling
Coordinate outside contractors and manage contracts/documentation for projects under $10,000, or as assigned by the Director, to optimize work efficiency and minimize impacts on school community
Schedule and document safety inspections of buildings and equipment for hazards and violations of safety codes
Maximize the use of FMX work order database daily; track data on utilities, equipment service logs, time to resolution, parts inventory, etc. and prepare reports for Director
Maintain the Safety Data Sheet database in partnership with members of the staff and faculty
Participate in annual budgeting process; monitor maintenance budget and process invoices
Become familiar with campus energy management software and HVAC systems by end of year one
Assess and implement shop organization, purchasing, and inventory system for maintenance equipment and supplies by end of year one
Act in role of Director and lead maintenance, grounds, and transportation teams when Director is not available
Attend departmental and schoolwide employee meetings
Participate in required professional development and training to support Catlin Gabel mission
This is a full-time, 12-month position. Hours are typically 7am to 4pm with evening and weekends as required. The person in this role carries work phone after hours. This position requires ability to adapt readily to constantly shifting work scenarios within tight timelines and multiple constraints.
COVID-19 Vaccinations are required
Catlin Gabel School is committed to employing the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.
At least three years of progressively responsible experience maintaining large, multi-use buildings with preference given to experience in school or institutional setting
At least five years of experience supervising multiple maintenance technicians
Working knowledge of physical plant utilities, structures, equipment, and Computerized Maintenance Management Systems (CMMS)
Familiarity with utility and building drawings and documents for use in troubleshooting and recordkeeping
Experience with workplace regulatory environment including OSHA, NFPA, and ADA; preferred knowledge of EPA IAQ, ASHRAE, and APPA training and recommendations
Possession of a valid Oregon driver’s license and an approved driving record
Catlin Gabel School is a coeducational, independent day school located on 54 acres in the West Hills neighborhood of Portland, Oregon formed in 1957 by the merger of the Catlin Hillside School, which had been founded as Miss Catlin’s School in 1911, and the Gabel Country Day School, whose roots extend to 1859 with the founding of The Portland Academy. The campus itself is a former farm with beautiful trees, fields, and plantings that has been modernized and upgraded over the years with new and renovated buildings that blend in with the natural surroundings.
We offer a broad and challenging curriculum based on a progressive philosophy with small classes designed to educate the total person, incorporating the academic along with the arts, physical education, and a strong sense of community service. The school enrolls nearly 740 students in Pre-Kindergarten through twelfth grade and has 100 faculty members committed to diversity among students, faculty and staff. Catlin Gabel is an equal opportunity employer.